Executive Assistant

Executive Assistant Just 4 Us Childcare - 2.3 O'Fallon, MO Job Details Part-time $17 - $20 an hour 1 day ago Benefits Paid holidays Health insurance Dental insurance 401(k) Paid time off Career development plan Vision insurance 401(k) matching Opportunities for advancement Life insurance Qualifications Microsoft Word Microsoft Excel Multitasking Research Microsoft Office QuickBooks Organizational skills Personal assistant experience Time management

Full Job Description About Us:

Just 4 Us Childcare is a leading provider of high-quality childcare services dedicated to nurturing the growth and development of young children. Our innovative programs focus on creating a supportive and enriching environment where children can learn, explore, and thrive. We are committed to excellence in early childhood education and providing families with peace of mind knowing their children are in caring and capable hands.

Job Description:

Just 4 Us Childcare is seeking a proactive and detail-oriented Executive Assistant to provide high-level administrative support to the leadership team. The Executive Assistant will play a key role in managing day-to-day operations, coordinating projects, and ensuring efficient communication within the organization.

Responsibilities:

Manage the executive's calendar, including scheduling meetings, appointments, and travel arrangements. Prepare and organize documents, reports, and presentations for meetings and presentations. Serve as the primary point of contact for staff, vendors, and partners. Coordinate and prioritize incoming requests, emails, and phone calls, and respond accordingly. Assist with budget management, expense tracking, and financial reporting. Process invoices, reconcile accounts, and manage bill pay for vendors and suppliers. Maintain accurate records of financial transactions, including expenses, and accounts payable/receivable. Conduct research, gather data, and prepare briefing materials for executive meetings and decision-making. Assist with project management tasks, such as coordinating timelines, tracking progress, and following up on action items. Maintain confidentiality and handle sensitive information with discretion and professionalism. Collaborate with other team members to support the overall goals and objectives of the childcare center.

Qualifications:

Proven experience as an executive assistant or similar role, preferably in a childcare or education setting. Excellent organizational and time management skills with the ability to prioritize tasks and meet deadlines. Strong communication skills, both written and verbal, with a professional and courteous demeanor. Advanced proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook), Google Workspace (Gmail, Google Docs, Google Sheets, Google Drive) and other relevant software applications. Proficiency in payroll software and accounting systems (e.g., QuickBooks, ADP) Ability to work independently with minimal supervision and collaborate effectively in a team environment. Attention to detail and accuracy in all work tasks. Flexibility and adaptability to changing priorities and fast-paced environments. A positive attitude and a willingness to take on new challenges and responsibilities. Passion for childcare and a commitment to supporting the mission and values of Just 4 Us Childcare.

Benefits:

Competitive salary based on experience and qualifications. Health, dental, and vision insurance options. Retirement savings plan with employer match. Paid time off and holidays. Professional development opportunities for career growth and advancement. If you are a motivated individual who thrives in a fast-paced environment and can handle multiple tasks simultaneously, we encourage you to apply for this position. Please submit your resume along with a cover letter detailing your relevant experience.

Job Type:

Part-time Pay:

$17.00 - $20.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance

Work Location:

In person