Executive Assistant Confidential Kalispell, MT Job Details Full-time $24 - $28 an hour 4 days ago Benefits Health insurance Paid time off 401(k) matching Qualifications Customer communication Teamwork Executive administrative support High school diploma or GED Full Job Description Executive Assistant - Law Firm We are seeking a highly organized, proactive, and professional Executive Assistant to support our attorneys and leadership team. This key role serves as a trusted partner in managing daily operations, coordinating priorities, and ensuring a seamless experience for both clients and staff. Our Mission We are a client-focused law firm that blends tradition with innovation, delivering legal services with both expertise and empathy. Our clients often come to us during pivotal moments in their lives, and we strive to make every interaction reassuring, respectful, and seamless. The Impact You'll Make As Executive Assistant, you will be the organizational backbone of our firm. You'll help attorneys stay focused on serving clients by managing schedules, coordinating projects, streamlining communications, and ensuring important details never fall through the cracks. Your professionalism, initiative, and problem-solving skills will directly contribute to the success of our team and the experience of our clients. What You'll Do Greet and assist clients and visitors. Manage attorney calendars, appointments, deadlines, and meeting schedules. Coordinate client consultations, document signings, and internal meetings. Serve as a primary point of contact for clients, vendors, and business partners. Assist with project management and follow-up on firm initiatives and tasks. Maintain client and matter information within our case management and CRM systems. Support workflow management and help ensure deadlines are met. Coordinate travel arrangements, events, and special projects as needed. Assist with office operations and administrative processes. Handle confidential information with discretion and professionalism. Set up conference room and reception area for small events. Help with light errands from time to time—flowers, refreshments, mail, and similar tasks. Maintain a professional and welcoming reception area. Order office supplies. What You'll Bring Exceptional organizational and time-management skills. Strong written and verbal communication abilities. Ability to anticipate needs, solve problems, and work independently. High level of professionalism, discretion, and attention to detail. Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and Teams. Experience with CRM or case management software preferred. Familiarity with Lawmatics is a plus, but not required. Ability to prioritize multiple responsibilities in a fast-paced environment. Montana Notary Public certification preferred, but not required. We can support obtaining a Montana Notary Public commission after hire. High school diploma or equivalent. Associate's or Bachelor's degree preferred. Three or more years of executive assistant, legal assistant, or administrative management experience preferred. Why You'll Love It Here A culture that values kindness, respect, and teamwork. Meaningful work that helps families plan, protect, and navigate important life decisions. A modern, technology-driven law firm committed to continuous improvement. Opportunities for professional growth and skill development. Competitive compensation and benefits. Recognition for your contributions, initiative, and ideas. Ideal Candidate You are organized, dependable, and naturally proactive. You enjoy bringing order to complex schedules, communicating with professionalism, and helping others succeed. You take pride in staying one step ahead, managing details with excellence, and creating a positive experience for everyone you support. Join Us If you're looking for an opportunity to make a meaningful impact while working alongside a supportive and dedicated team, we'd love to hear from you. Apply today and become an essential part of our firm's continued success.

Pay:

$24.00 - $28.00 per hour Expected hours: 40.0 per week

Benefits:

401(k) matching Health insurance Paid time off

Work Location:

In person