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Job Description
Posting Information Department Anesthesiology-413601 Career Area Administrative/Clerical Support Is this an internal only recruitment? No Posting Open Date 04/23/2026 Application Deadline 05/26/2026 Position Type Permanent Staff (SHRA) Position Title Executive Assistant•Journey Salary Grade Equivalent
NC12 / GN10
Working Title Executive Assistant Position Number 00058646 Vacancy
ID P020953
Full-time/Part-time Permanent/Time-Limited Full-Time Permanent If time-limited, estimated duration of appointment Hours per week 40 Work Schedule Monday•Friday, 8:00 AM•4:00 PM Work Location
CHAPEL HILL, NC
Position Location North Carolina, US Hiring Range $57,936•$75,191 Pay Band Information To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet . Position Summary Information Be a Tar Heel! A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation's top public universities . Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn. One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community. University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC-Chapel Hill offers full-time employees a comprehensive benefits package , paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance. Primary Purpose of Organizational Unit Our mission is to improve the health and well-being of North Carolinians and others whom we serve. We accomplish this by providing leadership and excellence in the interrelated areas of patient care, education and research.
Patient care:
We promote health and provide superb clinical care while maintaining our strong tradition of reaching underserved populations and reducing health disparities across North Carolina and beyond.
Education:
We prepare tomorrow's healthcare professionals and biomedical researchers from all backgrounds by facilitating learning within innovative and integrated curricula and team-oriented interprofessional education to ensure a highly skilled workforce.
Research:
We develop and support a rich array of outstanding health sciences research programs, centers and resources. We provide infrastructure and opportunities for collaboration among disciplines throughout and beyond our university to support outstanding research. We foster programs in the areas of basic, translational, mechanistic and population research. Position Summary The primary purpose of the position is to support the Chair of the Department of Anesthesilogy in coordinating and managing various activities within the department. This position manages schedules, meeting arrangements, and travel. The position provides support for special projects and reporting responsibilities as needed. Responsibilities include responding to requests for information and data, managing administrative support for committees and professional meetings, and composing/transcribing/editing correspondence. In partnership with departmental HR representatives, the position coordinates faculty candidate recruitment interviews. Other Responsibilities (including but not limited to the following) Providing direct support to the Chair, Executive Vice Chair, and Associate Chair for
Administration:
Maintaining calendars, including meetings and lectures Scheduling all travel and create itineraries Managing verbal and writtencommunication to faculty and staff Assisting department leadership with scheduling and communication Coordinating and taking attendance and minutes at department faculty and staff meetings Coordinating faculty recruitment: Providing assistance to the Chair, Associate Chair for Administration, Business Manager, and departmental HR staff in regards to recruitment, appointment, reappointment, promotion and post tenure reviews of faculty and EHRA non-faculty, including onboarding and offboarding Arranging visits and prepare itineraries including meals, hotels and transportation Serving as a liaison between applicants and the search committee Minimum Education and Experience Requirements High school diploma or equivalency and three years of progressively responsible administrative/office management experience; OR Associate's degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience; OR Bachelor's degree, preferably in business administration or a related discipline; OR Equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions. Management Preferences Experience with Connect Carolina/PeopleSoft, Microsoft Outlook, Word, Excel, and PowerPoint. Professional experience in higher education, preferably in an academic medical or healthcare organization. Experience with WebEx, Skype, or other remote meeting program. Knowledge and experience related to position. Required Licenses/Certifications Special Physical/Mental Requirements Campus Security Authority Responsibilities Not Applicable. Position/Schedule Requirements Evening work occasionally, Overtime occasionally, Weekend work occasionally
