Hackensack, NJ $140,000-$150,000 per year + Discretionary Annual Bonus Full-Time | On-Site Senior Executive Assistant We are conducting a confidential search on behalf of a highly respected, family-owned commercial real estate organization in Bergen County, New Jersey. We are seeking an experienced Senior Executive Assistant to serve as the trusted right hand to the CEO. Why You'll Love This Senior Executive Assistant Opportunity Stable, family-owned organization with exceptional employee tenure Trusted right-hand role supporting a highly respected CEO Entrepreneurial, collaborative, family-oriented culture Senior Executive Assistant Responsibilities - Executive & Personal Support I hope this message finds you well! I reviewed your Linked In profile as I currently have an opportunity for an experienced Senior Executive Assistant to provide high-level administrative, operational, and personal support for a family-owned commercial real estate company in Bergen County, NJ. This position offers a diverse and fast-paced environment supporting the principal and family members while overseeing executive administration, financial coordination, property management, private travel logistics, and special projects. The base salary range for this position is $140-150K.

What You'll Love About Working Here:

Entrepreneurial work environment Comprehensive health benefits (medical, dental, vision) 401K and profit-sharing plans Generous PTO Position responsibilities are:

Executive Support and Office Administration:

Provide comprehensive administrative support to the CEO and family members. Manage calendars, appointments, reminders, and correspondence. Coordinate medical appointments, prescription management, transportation, and other personal matters. Financial & Administrative Coordination Process invoices and prepare payments using Quicken for multiple residential properties. Review invoices for accuracy and maintain organized financial records. Coordinate payment of property taxes, education expenses, medical invoices, and other family-related obligations. Assist with banking requests, account funding, payroll coordination, and financial documentation. Maintain loan records and other confidential financial files. Property & Vendor Management Coordinate maintenance and repairs for multiple residences. Obtain vendor proposals and certificates of insurance (COIs). Serve as liaison with contractors, vendors, and service providers. Coordinate seasonal property needs, deliveries, utilities, and ongoing projects. Document & Records Management Maintain confidential family records, including deeds, trusts, wills, insurance policies, HR files, legal documents, and medical records. Organize both electronic and hard-copy filing systems while ensuring confidentiality and accuracy. Private Aircraft & Executive Travel Coordinate all aspects of private aircraft scheduling and operations. Arrange passenger manifests, travel itineraries, catering, ground transportation, and charter requests. Coordinate with flight crew, maintenance providers, and aviation vendors. Review aviation invoices and maintain detailed flight schedules and reporting. Event Planning & Special Projects Coordinate annual executive and family events from planning through execution. Manage vendor contracts, travel logistics, guest communications, transportation, accommodations, and event schedules. Support additional projects and special assignments as requested.

Position Requirements are:

At least 10 years of Executive Assistant experience supporting senior executives Strong organizational and project management skills with exceptional attention to detail Ability to anticipate needs before they arise Excellent written and verbal communication skills. High level of professionalism, discretion, and confidentiality. Proficiency with Microsoft Office; Quicken experience is preferred. If you're an experienced Senior Executive Assistant seeking a unique opportunity to make a meaningful impact while building a long-term career, we encourage you to apply today.

Pay:

$140,000.00 - $150,000.00 per year

Work Location:

In person