Executive Assistant II NJ Transit

• 3.7 Newark, NJ Job Details Full-time $52,000
• $102,000 a year 2 hours ago Benefits 401(a) Commuter assistance 457(b) Health insurance Dental insurance Flexible spending account Tuition reimbursement 401(k) 6% Match Vision insurance Life insurance Qualifications Bachelor's degree Stakeholder relationship building Full Job Description We are looking to hire an Executive Assistant II!

Summary This position provides strategic, tactical, and operational support to the Senior Vice President to enable efficient executive operations. The role fosters strong relationships across the organization through collaboration and clear communication. The successful candidate will support a variety of key activities by becoming knowledgeable in organizational processes, analyzing and communicating key information, and providing timely analytical insights to support daily activities. The ideal candidate is proactive, professional, and comfortable handling sensitive information Roles and Responsibilities Manage the daily executive calendar, schedule meetings, coordinate logistics, and ensure timely preparation for all engagements. Maintain confidentiality of all executive-level information. Build strong working relationships with internal teams, employees, cross-functional partners, and collaborate closely with other SVP teams. Review documents, policies, processes, reports, and presentations; extract key insights and provide concise summaries for decision-making. Prepare high-quality PowerPoint presentations, executive briefs, and meeting materials aligned with data and strategic priorities. Perform data analysis (Excel, dashboards, reports) to support executive discussions, reviews, and operational decision-making. Coordinate cross-functional activities, follow-ups, and deliverables on behalf of the SVP. Manage correspondence, track action items, and ensure timely completion of tasks and approvals. Assist with budget tracking, procurement requests, and financial documentation as needed. Support HR-related tasks such as staffing coordination, onboarding scheduling, document management, and policy communication. Plan, coordinate, and manage internal and external events, including executive-level gatherings. Create memos, draft and route correspondence, and respond to communications on behalf of the SVP, ensuring accuracy, professionalism, and timely follow-up. Perform timekeeping duties and maintain associated records as necessary. Perform other duties as assigned by the manager to support executive and departmental needs.

Education, Experience and Qualifications:

Bachelor's degree in business administration or a related field.

Internship / Business

Administration experience, preferably supporting senior leadership. Exposure to project management or business operations

Knowledge and Skills:

Strong analytical skills with the ability to interpret data, identify trends, and prepare concise insights. Ability to work efficiently with modern technology, tools, and collaboration platforms. Advanced proficiency in Microsoft Excel, PowerPoint, and Word; experience with dashboards or analytics tools is a plus. Excellent writing, editing, and document review abilities. High attention to detail and strong organizational skills. Ability to manage multiple priorities in a fast-paced environment. Strong interpersonal skills with the ability to work effectively with cross-functional teams and external stakeholders from diverse backgrounds. Professional discretion and the ability to handle confidential information.

Work Environment:

Office At NJ Transit you will enjoy a competitive salary and excellent benefits package: Comprehensive Family Health Insurance

• Medical, Prescription, Dental, Vision Flexible Spending Account Life Insurance Paid Leave Tuition Assistance Pre-Tax Commuter Benefits Plan Retirement Plans:

  401(a)
• Retirement plan with a 6% employer contribution 401(k)
• Retirement saving plan with up to an 3% company match 457(b)
• Deferred Savings Plan

NJ TRANSIT

is an Equal Opportunity Employer

WWW.NJTRANSIT.COM/BEST

Salary:

$52,000

• $102,000 Job Identification 100046 Posting Date 10/12/2026, 12:57 PM Degree Level Bachelor's Degree Job Schedule Full time Locations 283
• 299 Market St, Newark, NJ, 07102, US