Summary:

The Executive Assistant will provide high-level administrative support to the executive team, ensuring smooth operations and efficient management of the executive office. This role requires a proactive, organized, and detail-oriented individual who can handle multiple priorities, communicate effectively, and maintain confidentiality. The Executive Assistant wil be pivotal in managing schedules, coordinating meetings, preparing reports, and facilitating effective communication within and outside the organization.

Responsibilities:

Calendar & Schedule Management:

Organize and manage the executive's calendar by scheduling appointments, meetings, and travel arrangements, ensuring efficient time management.

Meeting Coordination:

Prepare agendas, presentations, and materials for executive meetings; take detailed meeting notes and follow up on action items.

Communication Liaison:

Act as a primary point of contact between the executive and both internal and external stakeholders, handling inquiries and communication on behalf of the CEO.

Travel Arrangements:

Coordinate domestic and international travel itineraries, including flights, accommodations, and ground transportation.

Document Preparation:

Draft, edit, and review documents, presentations, and reports for accuracy, grammar, and consistency.

Confidentiality:

Handle sensitive information with the highest level of discretion and integrity.

Office Management Support:

Assist with various administrative tasks, such as tracking expenses, ordering supplies for CEO only, and maintaining records.

Qualifications:

Associate Degree in Communications, or related field (preferred). Minimum of 5 years' experience in an administrative or executive assistant role, preferably supporting C-level executives. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software (e.g., Google Workspace, project management tools). Excellent written and verbal communication skills. Strong organizational and time-management abilities. Ability to work independently with minimal supervision and to manage multiple projects simultaneously. Demonstrated discretion in handling confidential information. Problem- Solving and Resourcefulness ability Attention to detail Flexibility and adaptability

Pay:

$50,000.00 - $60,000.00 per year

Benefits:

401(k) Health insurance Life insurance Vision insurance

Experience:

Executive administrative support: 4 years (Preferred)

Microsoft Office:

3 years (Preferred) Office management: 3 years (Preferred) Calendar management: 3 years (Preferred) Travel planning: 3 years (Preferred)

Language:

English (Preferred) Ability to

Commute:

Newton, NJ 07860 (Preferred)

Work Location:

In person