An Executive Assistant provides skilled administrative support for a company executive or professional staff at an organization. Schedules meetings, calls and travel, manages correspondence, handles outside information requests and staff communications; may assist with preparing presentations.
Executive Administrative Assistant at Integrity Staffing Solutions Executive Administrative Assistant at Integrity Staffing Solutions in North Bergen, New Jersey Posted in 2 days ago.
Type:
full-time
Job Description:
Executive Administrative Assistant Our client is a family-owned printing business seeking a dependable, highly organized Executive Administrative Assistant to support management and help keep daily office operations running smoothly. This is a hands-on position requiring professionalism, accuracy, strong follow-through, and excellent communication skills. This is a full-time, in-person position directly with our client. Remote work is not available. Key Responsibilities Answer and direct incoming phone calls and emails Prepare and send professional correspondence, documents, and reports Maintain organized electronic and physical filing systems Assist with preparing quotes, invoices, purchase orders, and other business documents Enter and maintain accurate information in spreadsheets and company systems Communicate and follow up with customers, vendors, and other business contacts Track open projects, customer orders, and pending items to help ensure timely completion Schedule appointments, meetings, deliveries, and other business activities Review documents and information for accuracy and completeness Assist with billing, recordkeeping, filing, and general office paperwork Coordinate information among management, employees, customers, and vendors Maintain confidential company, employee, and customer information Assist management with daily administrative needs and special projects Monitor deadlines and follow up with the appropriate individuals when action is required Maintain an organized, professional, and efficient office environment Qualifications Previous experience as an Executive Assistant, Administrative Assistant, Office Coordinator, or in a similar administrative role Strong written and verbal communication skills Excellent organizational, time-management, and follow-up abilities High level of accuracy and attention to detail Professional and courteous when communicating with customers, vendors, employees, and management Proficiency with Microsoft Office, including Outlook, Word, and Excel Comfortable learning company software and business systems Ability to prioritize multiple assignments in a fast-paced environment Ability to work independently while contributing to a close-knit team Sound judgment and the ability to handle confidential information appropriately Experience with quotes, invoices, purchase orders, billing, or order tracking is preferred Printing, manufacturing, distribution, or related industry experience is helpful but not required
