Type:

full-time

Job Description:

About the Role P3 Properties is looking for a highly capable Founder's Operator / Senior Executive Assistant to support the founder/CEO This is a blend of chief of staff support and executive assistant support. The title matters less than the job. The job is to make sure things get done. This person will sit close to the founder and help oversee the flow of priorities, projects, follow-up, people, logistics, and commitments around him. Calendar and communication management are part of the role, but they are not the center of the role. The center of the role is ownership. The Founder moves quickly, thinks out loud, and is involved in many things at once. The right person can take loose thoughts, fast instructions, half-finished ideas, and unclear next steps, and turn them into action. Not after being reminded. Not after being chased. They see what needs to happen and make it happen. The Core Mission Make sure the important things around the Founder and P3 actually get done. The person in this seat must be able to anticipate, organize, chase, remind, push, filter, and close loops. They need to know when to act, when to ask, when to escalate, and when to simply handle it. A strong person in this role will quickly become one of the most trusted people in the founder's world. What This Person Will Own ?

Execution oversight:

track priorities, open items, commitments, and follow-ups across the founder, the team, vendors, brokers, partners, and outside relationships. ?

Loop closing:

make sure things that are discussed actually happen. If someone owes something, chase it. If something is stuck, move it. If something is unclear, clarify it. ?

Proactive problem solving:

identify what needs to be done even when the founder has not spelled it out. Bring options, make calls, and push things forward. ?

Founder support:

stay close enough to the founder's daily flow to understand what matters, what is urgent, what can wait, and what should never be dropped.

Office flow / command post:

sit near the office entrance/front desk area and maintain a natural pulse on what is coming in, what is going out, who is moving through the office, and what needs attention. This is not a receptionist role, and P3 is not a high-traffic walk-in office. The value is visibility, awareness, and ownership of the flow around the founder and the team. ?

Internal coordination:

help keep the team aligned around the founder's priorities and make sure instructions are not lost between conversations. ?

Meeting prep and follow-through:

prepare the founder for important meetings, capture next steps, assign follow-ups, and track completion afterward. ?

Business and personal logistics:

handle travel, car service, reservations, gifts, errands, events, vendor coordination, and other details that support the founder's effectiveness. ?

Calendar and communication:

manage scheduling, email flow, calls, introductions, and reminders as needed. Important, but secondary to execution and ownership. ?

Relationship support:

communicate with investors, brokers, lenders, attorneys, vendors, partners, team members, and personal contacts with warmth, discretion, and judgment. ?

Special projects:

take unclear or incomplete assignments and figure out the path forward. What Good Looks Like ?The Founder does not need to repeat himself. ?Open items are tracked without being asked. ?People are followed up with before things become late. ?Loose ideas turn into next steps. ?The right person knows what needs attention before Harvey points to it. ?When the Founder asks for something, it gets done. ?When The Founder does not ask, but something clearly needs to happen, it still gets done. ?The team feels more organized because this person is in the seat. ?The Founder feels less drag, less friction, and more confidence that the details are handled. The Right Fit This role is for someone mature, grounded, sharp, and deeply reliable. Someone who has good instincts and does not need constant instruction. They should be comfortable around intensity, speed, changing priorities, and a founder who is moving across many fronts at once. They cannot be fragile. They cannot be passive. They cannot be someone who waits around for a perfect checklist. They should take pride in being the person who quietly makes everything work better. Must-Have Traits Highly proactive | Strong judgment | Mature and steady | Discreet and loyal | Calm under pressure | Excellent follow-through | Low ego | Emotionally intelligent | Thick-skinned | Resourceful | Common sense | Strong memory | Good writing | Good taste | Comfortable managing both business and personal details Ideal Background ?Founder's associate, chief of staff support, executive operations, or senior executive assistant to a founder, CEO, owner, or principal. ?Experience in real estate, private equity, family office, finance, professional services, or high-end hospitality is helpful. ?Experience supporting a high-intensity, fast-moving executive is strongly preferred. ?Formal credentials matter less than trust, judgment, maturity, and execution. Work Style and Location This is an in-person role based in East Rutherford, New Jersey. The person will sit near the office entrance/front desk area, not as a receptionist, but as a trusted operator with visibility into the office flow. P3 is not a high-traffic walk-in office. The point of the seat is to know what is moving, what is arriving, what is leaving, who needs attention, and what needs to get done. Some flexibility may exist when appropriate, but the role requires presence, proximity, and close coordination with the founder and the P3 team. 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