Part-Time Executive Assistant Hiring Solutions Group

• 5.0 Passaic, NJ Job Details Part-time $25,000
• $32,000 a year 2 days ago Benefits Paid training Employee discount Professional development assistance Referral program Qualifications Microsoft Excel Microsoft Outlook Pipedrive Trello Filing Executive administrative support English Research Microsoft Office Asana ZoomInfo Office management monday.

com Full Job Description Passaic, NJ | In Person | Up to 25 Hours per Week | Up to $30/Hour

REAL PEOPLE. REAL DECISIONS. REAL IMPACT.

• we actually wrote this and would appreciate you actually reading it before applying. Those who don't
• will be immediately disqualified. This is for those who read and take their future seriously.
• Looking for more than another administrative job?

We are seeking someone who brings organization, good judgment, warmth, and initiative to a small, people-focused business. Someone who can confidently offer a different perspective—and turn ideas into completed work. Welcome to Our Version of a Typical Day One day, we may be helping an exceptionally talented executive who does not quite recognize their own value. The next, we may be working with a company convinced it has the right hiring approach, even when that approach is turning away great candidates. We need to listen carefully, balance perspectives, and help people find a better way forward. Some days priorities change, several projects need attention at once, and someone needs to gently point out what matters most. That is where you come in: not to take sides or add to the drama, but to bring calm, organization, discretion, and follow-through. About Us Hiring Solutions Group is a boutique executive recruitment and business/HR consulting, and career coaching firm in Passaic, New Jersey. We work closely with entrepreneurs, executives, and growing businesses on decisions that affect careers, companies, and families.

Learn more:

hiringsolutionsgroup.com | hsg-edge.com | bsg-edge.com. More Than an Assistant You will work directly with our founder, providing executive and organizational support. As trust, experience, and understanding grow, the role can expand in scope. We encourage thoughtful questions and respectful disagreement. If you see a better way, we want to hear it. Good judgment and confidence are appreciated here. What You Will Do

• Manage executive calendars, scheduling, calls, and day-to-day administrative priorities.
• Take accurate meeting notes, identify decisions and next steps, and follow through on action items.
• Turn brainstorming and new ideas into workable plans and track progress.
• Draft, proofread, and organize correspondence, documents, records, and reports.
• Communicate professionally and warmly with clients, candidates, and business contacts.
• Handle sensitive personnel and business information with sound discretion.
• Research questions and present concise, useful findings; assist with recruiting, administration and resume review.
• Maintain files and office operations; use Microsoft Office, AI, and other productivity tools as appropriate.

Who Will Thrive Here A thoughtful, resourceful, dependable person who can stay grounded when others are experiencing stressful situations; anticipate needs; prioritize competing tasks; respectfully speak up; listen to other perspectives; and take ownership without becoming controlling. A sense of humor helps. Qualifications

• Four or more years in executive assistance, administrative support, or office coordination.
• Strong skills in Outlook, Word, Excel, written English, and professional communication.
• Proven organizational, note-taking, time-management, and independent problem-solving skills.
• Comfort working in a small organization with evolving processes and changing priorities.
• Ability to work in person in Passaic, NJ.

Preferred:

small-business or founder support, recruiting/HR exposure, strong typing skills (around 60 WPM), and familiarity with AI or new software. Schedule, Compensation & Growth

• Part-time, in person, Monday through Friday; up to 25 hours per week, with specific hours agreed upon in advance.
• Up to $30 per hour, depending on experience, qualifications, and responsibilities.
• Opportunity for increased compensation based on exceptional performance and growing contributions.
• Professional development, coaching, and paid training opportunities as appropriate.
• Office near public transportation, with a bus stop nearby and a train station down the block.

Think You Can Handle Us? The Background We Value Most We strongly prefer candidates who have worked in small, ideally privately held, entrepreneurial companies—especially those who have worked directly with an owner or founder. We're looking for someone who has worn many hats and is proud of it. Someone who has not only handled responsibilities outside their formal job description but actually enjoyed learning new things, solving unexpected problems, and finding better ways to get things done. We value people who can bring structure where none yet exists, make sensible decisions without constant instructions, and help create the systems that make tomorrow run more smoothly than today. If you thrive when every responsibility is clearly defined and every process is already established, this may not be your ideal environment. But if you love the variety, challenge, and satisfaction of helping a small business grow—we would particularly love to hear from you.

• People are complicated.

Businesses can be unpredictable. We value those who bring perspective rather than chaos, compassion without overstepping, and confidence without ego. We are not looking for someone who agrees with everything—we are looking for someone who cares enough to help us get things right. If you can turn ideas into results, stay calm in complicated situations, and grow with us, we would love to meet you. Confident? Bring it on!

Pay:

$25,000.00

• $32,000.

00 per year

Benefits:

Employee discount Professional development assistance Referral program Application Question(s): Our position is in person in Passaic, Monday through Friday, for up to 25 hours per week, paying up to $30 per hour depending on experience and responsibilities. Does this arrangement work for you? What hours would you ideally prefer, and what compensation are you seeking? Tell us about a time you respectfully disagreed with your boss or suggested a better way to handle something. What was the situation, what did you say, and what ultimately happened? Describe a situation where your supervisor had several ideas or projects underway, but priorities or instructions were unclear. What did you personally do to bring organization to the situation and make sure things actually got completed?

Work Location:

In person