Executive Assistant

Executive Assistant Carbon Wealth Advisors Rochelle Park, NJ Job Details Full-time $50,000 a year 1 day ago Benefits Health insurance Dental insurance 401(k) Paid time off Vision insurance 401(k) matching Qualifications Meeting minutes Record keeping Teamwork Maintaining an organized workspace Microsoft Outlook Inventory management Workflow management (operations management method) Greeting customers Executive administrative support Mid-level Improving operational efficiency Attention to detail Financial services Technical troubleshooting support Office management Managing executive calendars Clean workspace maintenance Microsoft Outlook Calendar Communication skills File organization Progress tracking (project management tasks) Full Job Description About Us Carbon Wealth Advisors is a boutique wealth management firm based in Rochelle Park, NJ. We work closely with clients on the full picture of their financial lives — from wealth management and investment strategy to insurance and family office services. We are a small, tight-knit team that moves quickly, cares deeply about the work we do, and takes pride in the relationships we've built. If you are someone who thrives in a dynamic environment and wants to be an integral part of a growing firm, we'd love to meet you. The Role We are looking for a sharp, organized, and personable Executive Assistant to support our managing partners and keep day-to-day operations running smoothly. This is a role for someone who genuinely enjoys being the person who makes things happen behind the scenes — someone who takes ownership, communicates proactively, and brings a no task too small attitude to everything they do. You'll work directly with them and touch nearly every area of the business, from scheduling and communications to client coordination and special projects. What You'll Do

• Provide day-to-day administrative support to the managing partners
• Manage calendars, coordinate meetings, and handle scheduling and follow-ups with professionalism and care
• Identify opportunities to improve office workflows and proactively address day-to-day needs
• Coordinate directly with the team on client-related matters, including follow-ups, document requests, and time-sensitive communications
• Prepare and compile materials for client meetings, financial reviews, and ad hoc requests as directed
• Maintain organized digital filing systems and manage records
• Track deadlines and action items across multiple projects and ensure nothing falls through the cracks
• Support special projects and step in wherever the team needs you as the business continues to grow
• Manage all office supply and inventory needs
• Maintain a well-organized, clean, and professional office environment
• Assist with technology setup and troubleshooting as needed
• Prepare the conference room for in-office meetings, ensuring the space is always client ready
• Attend weekly operations and internal objectives meetings; take detailed notes
• Greet office visitors and ensure they are comfortable and set up for meetings What We're Looking For
• Previous experience in an administrative or office support role
• Familiarity with financial services a plus
• Highly organized with sharp attention to detail and strong follow-through
• Strong written and verbal communication skills — professional, clear, and warm
• Proficiency in Microsoft Outlook (calendar management and email)
• Proactive and resourceful — you anticipate needs and solve problems before they become issues
• Reliable and consistent — someone the team can count on, every day
• Ability to handle sensitive client information with discretion
• Positive, collaborative mindset with a genuine interest in being part of a growing team Benefits
• Health, dental and vision insurance
• 401(k)
• Paid time off
• $50,000

Pay:

$50,000.00 per year

Benefits:

401(k) matching Dental insurance Health insurance Paid time off Vision insurance

Work Location:

In person