Executive Administrative Assistant#26-18703\nSecaucus, NJ\n

Hybrid Job Description Description/Comment :

Summary Perform administrative duties to support Director and/or large staff Duties/Responsibilities Answering telephone calls and greeting visitors. Determine which requests need to be handled by supervisor or team member Schedule meetings, appointments and maintain calendars Arrange and prepare materials for staff and other meetings Take notes and minutes in meetings Prepare communications and documents, such as memos, emails , invoices and other correspondence Research and book travel arrangements for staff members Complete expense reports Respond to procedural requests Create and maintain a filing system Process and distribute incoming email Generate and analyze reports, if applicable Perform other duties as assigned to meet the business needs or customer requirements This is not an exhaustive list of all duties and responsibilities, but rather a general description of work performed by the position. Required Work Experience 2-4 years administrative experience Skills Excellent interpersonal and communication skills (oral and written) necessary to effectively interact with customers and co-workers Intermediate to advanced computer skills (Word, Excel, PowerPoint) Ability to multi-task and work in a fast-paced environment Qualifications HS Diploma or Equivalent

Required Bachelor's Degree
Business or related field
Preferred EEO:
\n\"Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of
Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.

\" While Mindlance is an equal opportunity employer our clients require that we conduct background checks on all hires who receive a contingent offer of employment. It is understood that any offer extended by Mindlance is contingent on meeting the requirements set forth by the client which may include but are not necessarily limited to: criminal history (including sexual crimes), verification of social security number, employment verification, motor vehicle records (sales staff or any staff receiving car allowance), verification of education, professional licensure where applicable, and debarment authorities. This process is conducted to verify the accuracy of the information provided by the candidate. A guilty misdemeanor or felony conviction on an applicant's record does not in any way render the applicant ineligible for hire however all convictions will be escalated to the compliance team. Offer of Employment Process When making any offer of employment to a successful candidate, Mindlance staff is responsible to the hiring party to inform the candidate of the client's intent to extend a contingent offer of employment. Upon the successful completion of the background check and drug screen, the submission of all Mindlance paperwork along with any client specific documents the associate will be cleared for their assignment. 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