Job Description:

Perform administrative duties to support Director and/or large staff Determine which requests need to be handled by supervisor or team member Schedule meetings, appointments and maintain calendars Arrange and prepare materials for staff and other meetings Take notes and minutes in meetings Prepare communications and documents, such as memos, emails , invoices and other correspondence Research and book travel arrangements for staff members Complete expense reports Respond to procedural requests Create and maintain a filing system Process and distribute incoming email Generate and analyze reports, if applicable Perform other duties as assigned to meet the business needs or customer requirements Answer and route phone calls. Greet visitors professionally. Manage calendars and schedule meetings. Draft/edit correspondence, memos, emails, invoices, and other documents. Coordinate executive travel. Prepare expense reports. Maintain the existing filing system. Distribute reports, mail, and other communications.

Qualification:

HS Diploma or Equivalent

Required Bachelor's Degree
Business or related field
Preferred Redlining in Word 2-4 years administrative experience Excellent interpersonal and communication skills (oral and written) necessary to effectively interact with customers and co-workers Intermediate to advanced computer skills (Word, Excel, PowerPoint) Ability to multi-task and work in a fast-paced environment

Shift/Time Zone:

4 days in the office 10-2. Flexible on days worked. No remote hours Experience with document redlining/Track Changes in Microsoft Word (top priority). 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