Job Title:

Executive Administrator Schedule:

Monday to

Friday Location:

Carlsbad, NM Pay:

DOE Overview:

The Level 4 Administrative Assistant provides high-level administrative and organizational support to executive and senior-level leadership. This position plays a key role in coordinating day-to-day activities, managing schedules and communications, preparing reports and correspondence, and ensuring administrative priorities are handled efficiently and professionally. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment with minimal supervision. This individual will regularly interact with employees, leadership, clients, and resources across multiple departments and is expected to represent the executive and organization with professionalism, discretion, and sound judgment.

Responsibilites:

Provide comprehensive administrative support to executive and senior-level personnel. Manage complex calendars, appointments, meetings, and scheduling priorities. Coordinate meetings, conference calls, and other business activities, including preparing agendas, materials, and meeting logistics as needed. Screen, prioritize, and route incoming phone calls, emails, correspondence, and requests. Coordinate domestic and/or business travel arrangements, including transportation, lodging, itineraries, and related scheduling. Prepare, draft, proofread, and distribute professional correspondence, presentations, reports, spreadsheets, and other business documents. Compile and organize financial, operational, and administrative data for reports and management review. Maintain accurate records, files, documentation, and confidential information. Serve as a point of contact between executives, internal departments, external business partners, clients, and other stakeholders. Coordinate administrative activities across departments and follow up on outstanding items to help ensure deadlines and commitments are met. Anticipate administrative needs and proactively address scheduling conflicts, documentation requirements, and other priorities. Handle sensitive and confidential information with a high level of discretion and professionalism. Assist with expense reporting, invoice documentation, purchasing, or other financial administrative activities as assigned. Support special projects, meetings, presentations, and department initiatives as needed. Perform additional administrative and organizational duties based on business needs. Work independently with minimal direction while appropriately prioritizing workload and escalating issues when necessary.

Qualifications:

Previous experience providing administrative support, preferably to executive, senior management, or leadership-level personnel. Safety & Health/HSE knowledge or exposure is preferred. Proficiency with Microsoft Office, including Word, Excel, PowerPoint, and Outlook or similar email and calendar systems. Strong computer, typing, document preparation, and data-entry skills. Experience preparing professional correspondence, reports, presentations, spreadsheets, and other business documentation. Must meet conditional job offer requirements. Why work for Danos Danos offers competitive wages, sustainable health benefits, 401K company match, and opportunities for employee development. Danos is an equal opportunity employer. #danos1

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Health savings account Life insurance Paid time off Vision insurance Application Question(s): What is your desired hourly rate?

Work Location:

In person