High-Trust Position | Private Household & Home Office We are seeking an exceptional, highly organized, discreet, and proactive Personal & Household Executive Assistant to support a busy business owner with the management of a private home office, multiple residences, vehicles, pets, appointments, errands, vendors, and day-to-day personal affairs. This is not a traditional administrative assistant position . We are looking for someone who naturally notices what needs to be done, handles details without repeated direction, protects confidentiality, anticipates needs, and brings order to a busy life and household. The right person will become a trusted extension of the principal and will be expected to operate with exceptional judgment, discretion, professionalism, and follow-through.
WHAT YOU WILL MANAGE
Responsibilities may include: Managing personal and household calendars, appointments, reminders, and deadlines Maintaining and organizing the private home office Running personal and household errands Coordinating maintenance and services for multiple homes Scheduling and communicating with housekeepers, landscapers, handymen, contractors, and other vendors Tracking household projects from request through completion Managing vehicle maintenance, registration, detailing, service appointments, and related records for multiple vehicles Receiving packages, coordinating returns, shipping, pickups, and deliveries Grocery and household purchasing Maintaining household inventory and supplies Organizing closets, storage areas, paperwork, files, and household systems Assisting with travel preparation and personal logistics Making reservations and coordinating appointments Maintaining important personal and household records Helping prepare homes for guests, travel, holidays, events, or extended absences Coordinating pet-related appointments, food, supplies, medications/instructions, grooming, and other needs Caring for or assisting with household routines involving dogs and a cat Researching products, services, vendors, and solutions as requested Handling sensitive personal information with absolute confidentiality Completing special projects and solving unexpected problems as they arise
WHO WE ARE LOOKING FOR
You should be the type of person who: Sees it. Owns it. Handles it. You do not need to be reminded repeatedly. You notice when something is running low, when an appointment needs to be scheduled, when a vehicle is due for service, when paperwork needs attention, or when a vendor has failed to follow through. You are comfortable receiving a request such as: "Please get this handled." …and independently determining the appropriate next steps, researching the options, communicating with the necessary people, and returning with the task completed. You are calm, resourceful, polished, trustworthy, and exceptionally organized.
REQUIRED QUALIFICATIONS
Candidates must: Have prior experience in a high-trust Personal Assistant, Executive Assistant, Household Manager, Estate Assistant, Family Assistant, or comparable position Demonstrate exceptional organization and time-management skills Be comfortable managing multiple priorities simultaneously Possess excellent written and verbal communication skills Have strong computer, smartphone, calendar, email, and organizational technology skills Be comfortable working independently Have reliable transportation and a valid driver's license Be comfortable driving for errands and handling vehicle-related tasks Be comfortable around multiple dogs and a cat Maintain strict professional boundaries and confidentiality Be dependable and punctual Have excellent judgment and problem-solving ability Be able to pass applicable background screening Be willing to sign a comprehensive Non-Disclosure and Confidentiality Agreement Provide a minimum of four professional references References will be contacted.
WHAT WILL MAKE YOU STAND OUT
Preference will be given to candidates who have experience supporting: Business owners or executives High-demand private households Multiple residences Household vendors and contractors Complex personal calendars Home offices Vehicle fleets or multiple personal vehicles Travel and event logistics Confidential financial or personal documents Household organization and project management Experience as an Executive Assistant, Estate Manager, Household Manager, Family Assistant, Personal Concierge, or Private Personal Assistant is highly desirable.
CONFIDENTIALITY
This position provides access to a private residence, personal schedules, business information, household information, vehicles, family matters, and other confidential information. Discretion is non-negotiable. The successful candidate must be comfortable signing an NDA and maintaining confidentiality both during and after employment.
THE STANDARD
We are not looking for someone who simply waits for a task list. We are looking for someone who creates systems, closes loops, follows up, anticipates problems, and makes life noticeably easier. A successful person in this position should eventually know: what needs attention, what is coming up, what has not been completed, who needs to be contacted, what needs to be reordered, and what the principal may need before being asked.
The goal is simple:
Bring organization, consistency, discretion, and calm to a very busy personal and professional life.
HOW TO APPLY
Please submit: Your current résumé A brief introduction explaining your experience in high-trust personal, household, or executive support A description of the most complex household, executive, or personal-support role you have managed Your general availability Confirmation that you are comfortable working around dogs and cat Confirmation that you are willing to sign an NDA Confirmation that you can provide at least four professional references
Pay:
$23.50 - $30.00 per hour Expected hours: 20.0 - 36.0 per week
