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Executive Assistant
Job
MMEink
Farmingdale, NY (In Person)
$70,000 Salary, Full-Time
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Job Description
Job Overview We are seeking a dynamic and highly organized Executive Assistant to join our team! In this vital role, you will provide comprehensive administrative support to senior management, ensuring smooth daily operations and efficient workflow. Your proactive approach, exceptional organizational skills, and positive attitude will help drive our company's success. This position offers an exciting opportunity to be at the heart of a fast-paced environment, supporting leadership with professionalism and enthusiasm. Duties Manage complex calendars, schedule appointments, and coordinate meetings with precision and attention to detail. Handle incoming calls using multi-line phone systems, demonstrating excellent phone etiquette and customer service skills. Prepare, proofread, and edit correspondence, reports, and presentations to ensure clarity and professionalism. Organize files, maintain records, and perform data entry tasks using Microsoft Office, Google Workspace, and other office management tools. Assist with bookkeeping tasks such as invoicing and expense tracking utilizing QuickBooks or similar software. Support front desk operations by greeting visitors, managing office supplies, and maintaining a welcoming environment. Provide personal assistant support including travel arrangements, calendar management, and task prioritization for executives. Qualifications Proven experience as an Executive Assistant or in a similar administrative role with office management responsibilities. Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and data entry skills. Excellent organizational skills with the ability to multitask efficiently in a fast-paced setting. Exceptional communication skills including phone etiquette and customer support experience. Bilingual abilities are highly desirable to assist diverse teams and clients. Clerical experience including filing, proofreading, and document management is essential. Familiarity with medical or dental receptionist duties is a plus; experience in bookkeeping or personal assistant roles is beneficial. Ability to manage time effectively while maintaining attention to detail in all tasks. Join us as an Executive Assistant and become an integral part of a vibrant team dedicated to excellence! Your energy, organization, and proactive mindset will help propel our organization forward while supporting our leadership team every step of the way.