Medical Administrative l Executive Assistant

Job Summary To Apply for this Job Click Here Medical Administrative Executive Assistant Reports To Practice Manager and Business Owner Job Overview We are seeking a highly organized, proactive, and patient-focused Medical Administrative Executive Assistant to join our growing specialty medical practice. This individual serves as the primary patient facilitator and administrative support professional, ensuring smooth day-to-day operations while delivering an exceptional patient experience. The ideal candidate is detail-oriented, resourceful, professional, and able to manage multiple priorities in a fast-paced healthcare environment. This role involves patient scheduling, provider coordination, insurance verification, medical records management, executive calendar support, and communication with referring physicians and vendors. Responsibilities Manage physician and practice calendars, including meetings, calls, vendors, and scheduling priorities Coordinate and confirm appointments, meetings, and networking events Answer, screen, and direct phone calls while ensuring timely follow-up Serve as the primary point of contact for patients, providers, and vendors Expedite patient and provider requests, including prescription renewals and medical documentation Confirm patient appointments at least 48 hours in advance Assist with patient check-in and ensure all demographic and insurance information is entered accurately into the EMR system Verify insurance eligibility prior to appointments Obtain and document authorizations for radiology studies, therapies, and medical equipment Coordinate with radiology facilities and outside providers for scheduling and approvals Manage incoming faxes, messages, and correspondence within the EMR system Scan, upload, label, and maintain patient records and diagnostic studies Process medical records requests in a timely manner Upload imaging studies and coordinate the return of CDs or mailed records Maintain tracking logs for diagnostic studies and follow-up appointments Ensure patients are enrolled in and actively using the patient portal Support referral relationships by ensuring office notes and correspondence are sent promptly Coordinate physician networking events, meetings, and outreach activities Assist with operational projects and patient experience improvements Coordinate legal and deposition-related physician scheduling and documentation Provide occasional support for surgery coordination if needed Perform additional duties as assigned based on the needs of the practice Qualifications Associate degree required; Bachelor's degree preferred Minimum of 3 years of experience in an administrative assistant or medical administrative role Strong multitasking, organizational, and time-management skills Excellent written and verbal communication skills Professional phone etiquette and interpersonal skills Ability to prioritize tasks and work independently in a fast-paced environment Knowledge of insurance procedures and medical office workflows Strong attention to detail and problem-solving abilities Proficiency with Microsoft Office Suite and EMR systems such as Epic or Dr. Chrono preferred Comfortable working with both PC and Mac platforms Personal Attributes Professional appearance and demeanor Reliable, punctual, and team-oriented Honest, proactive, and accountable Strong sense of responsibility and confidentiality Physical Requirements Ability to sit, stand, walk, and use office equipment regularly Occasionally lift or move up to 25 pounds Ability to perform repetitive hand and arm movements Visual abilities including close vision, distance vision, and focus adjustment Preferred Experience Experience working in a specialty medical practice Familiarity with workers' compensation and no-fault cases Experience coordinating radiology authorizations and medical records Knowledge of patient scheduling and healthcare operations workflows

JOB ID :

176298 #post Jan Avena To Apply for this Job Click Here Apply Now Share This Job Share on Email Share on Linkedin Share on Facebook 𝕏 Share on X Share on Email