Executive Assistant to the President

Executive Assistant to the President Position Classification - Full-Time | Exempt |Administration Position Summary The Executive Assistant to the President will act as a confidentialadministrative assistant to the College President and assigned members of the President's Cabinet. The Executive Assistant also serves asthe administrative liaison and recording secretary to the Board of Trustees. Duties and Responsibilities Coordinates appointments and meetings with faculty, students and administration, and with the Board of Trustees and its committees. Thisincludes preparation of agenda, arranging meeting place, equipment, materials or displays needed for the meeting, and attendance at meetingsto assist in presentation or to take notes, etc. as required. Handles all administration and tasks deemed of aconfidential nature for the President, Board of Trustees, and members of the President's Cabinet. Maintains a high-levelof confidentiality regarding personnel, legal, and institutional matters. Serves as corresponding secretary for theBoard of Trustees handling all materials, including those of a highly confidential nature. Attends board meetings and record minutes andmaintains permanent records of Board minutes and related material. Ensures compliance with open meetings laws and maintains accurate andpermanent Board records. Maintains records of collective bargaining data including highly confidential data and strategyinformation. Maintains all files of the College President's Office and those of the Board of Trustees according to theNYS and SUNY Records Retention Guidelines. Take minutes and meeting notes, as assigned. Relates tointernal and external stakeholders, presenting the President's Office in a professional and coordinated manner. Ensurescommunications to and from SUNY are coordinated and matters involving the President are prioritized. Administers budgetsfor the President's Office, the Board of Trustees and, as required, for the administrative units responsible to the College President, asrequired. Works with Human Resources and the Office of Academic Affairs to coordinate hiring letters for all employees,letters of re-appointment for faculty, faculty promotion, tenure and sabbatical leave. Will maintain the control files for determiningdeadlines for these activities. Prepares complex travel arrangements; transportation; hotel or other housing; conferenceregistration; follow-up on confirmations; travel expense accounts for the College President and members of the Board of Trustees, as well asassigned members of the President's Cabinet. If the College President is the chairperson of a meeting group, their Assistant will arrangethe schedule, assist with the preparation of the agenda and material for the meeting, in addition to arranging for the meeting place andnotification of all participants. Assists in the organization of College and other events involving the President'sOffice. Prepares, maintains, and reports generated from the President's Office including the monitoring of deadlines,lead-time, etc., on such reports. Participates in activities involving the Middle States Evaluation Team and otherexternal visits, when conducting their periodic reviews or meetings on campus. This will include setting up lodging, meals and supportservices for the team during their site visit. Serves as the President's representative on the C-GCC Association, Inc.

Board of Directors and Chancellor's Award for Excellence Committee. Maintains contact with legislative representativesin Columbia and Greene County and their staff. Organizes and host such gatherings as requested by the President. Other duties as required to support department and institutional goals and as assigned by the College President, and orChairperson of the Board of Trustees. Education and Experience Associate degree required.

Bachelor's degree preferred. Five years or more office experience, preferably supporting executive leadership, with at leastthree-years in an independent/decision making role. Essential Knowledge, Skills, Abilities Highlevel of confidentiality and discretion with proven ability to exercise independent judgment in appropriate circumstances. Highlevel of professional standards and presentation. Knowledge of proper office etiquette and good judgment. Proven abilityto handle difficult situations involving confidential personnel and financial matters. Excellent knowledge of office procedures,terminology, and equipment, preferably in higher education. Excellence in written and verbal communication. Commitment todiversity, equity, and inclusion in the workplace. Management of multiple priorities in a fast-paced environment. Application Information For full consideration, applicants must submit the following: (1) cover letter; (2)cv/resume; and (3) contact information for three professional references.

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