Senior Executive Assistant

Senior Executive Assistant at Taylor Hodson Staffing Senior Executive Assistant at Taylor Hodson Staffing in Long Island City, New York Posted in 3 days ago.

Type:

full-time

Job Description:

Senior Executive Assistant Contract

• (Approx. 6 Months) NYC
• Midtown
• Onsite A leading global investment firm is seeking a polished, highly proactive Executive Assistant to support two senior executives during a maternity leave coverage.

This is a fast-paced, high-exposure contract opportunity supporting executives who travel extensively and operate in a highly client-facing environment. The ideal candidate is exceptionally organized, detail-oriented, and thrives in a demanding environment where priorities shift quickly. This person will serve as a key representative of the executives and must be comfortable interacting professionally with clients, internal stakeholders, and senior leadership. Responsibilities Provide high-level executive support to two senior leaders Manage complex domestic and international travel arrangements, including flights, hotels, ground transportation, visas, and detailed itineraries Monitor travel logistics in real time, ensuring seamless execution and troubleshooting issues proactively Coordinate complex calendars across multiple time zones and manage shifting priorities with urgency and discretion Act as a professional point of contact for clients and internal stakeholders on behalf of the executives Process and manage executive expenses using Concur and American Express systems Support meeting coordination, materials preparation, and CRM updates as needed Partner closely with additional Executive Assistants and broader administrative teams to ensure seamless coverage and communication Qualifications 10-20 years of Executive Assistant experience supporting senior executives in fast-paced corporate environments Prior experience within financial services, professional services, private equity, hedge funds, investment management, asset management or similarly high-performance environments strongly preferred Extensive Outlook experience required, including complex calendar and travel management Strong experience with expense management systems such as Concur; American Express platform experience strongly preferred Salesforce or CRM exposure is a plus Bachelor's degree preferred Professional, highly polished communication skills with strong judgment and discretion Comfortable operating in a high-pressure, demanding environment with regular overtime Exceptionally detail-oriented, resourceful, and responsive Team-oriented mindset with a willingness to jump in wherever needed This is an excellent opportunity for a career Executive Assistant who enjoys supporting high-performing executives, thrives in a dynamic environment, and is looking for a financially rewarding contract assignment with significant overtime potential.