Executive Assistant at Hollow Brook Wealth Management LLC Executive Assistant at Hollow Brook Wealth Management LLC in Shenorock, New York Posted in 12 days ago.

Type:

full-time

Executive Assistant Location:

?Katonah, NY (On-Site preferred, hybrid available for the right candidate) About the Firm A highly respected, human-focused wealth management firm based in Katonah, NY is seeking an Executive Assistant to join its close-knit growing team. This position offers an excellent opportunity for a high potential EA with a minimum of two years of experience looking to grow their career in a dynamic and collaborative environment. The firm values proactive thinking, adaptability, strong judgment, and a willingness to contribute wherever needed. The ideal candidate is polished, resourceful, technologically savvy, and thrives in a team-oriented culture. Position Overview Reporting to the Managing Director, Operations & Chief of Staff, this role provides primary support to the CEO and President, and the firm, and owning office management responsibilities. This is a highly visible position requiring exceptional organizational skills, attention to detail, professionalism, and the ability to manage multiple priorities in a fast-paced environment. Key Responsibilities Executive Support Manage complex calendars and scheduling for senior executives Coordinate travel for the team Anticipate executive needs by staying several steps ahead-identifying?conflicts, managing competing priorities, and proposing solutions before issues arise Coordinate and?facilitate?meetings Answer and manage phone communications professionally Prepare meeting materials and?assist?with follow-up actions Arrange and host client visits, ensuring a seamless experience Demonstrates enthusiasm for taking on a wide range of projects, flexing across functions, and contributing wherever needed to support firm-wide priorities Office Management Support daily office operations and administrative functions Serve as a key point of contact for office-related needs Coordinate internal events, meetings, and?logistics Assist?with special projects and ad hoc initiatives as needed Foster a welcoming and professional office environment Qualifications Executive Assistant experience preferred, with a minimum of 2+ years of experience Industry experience is not?required; candidates from various backgrounds will be considered Operates with a no-task-too-small mindset, proactively removing barriers,?anticipating?leadership needs, and stepping in across both traditional and non-traditional responsibilities to ensure priorities are executed seamlessly Highly proactive with a strong ownership mindset; does not wait for direction Resourceful problem-solver with the ability to navigate ambiguity and act decisively Demonstrates excellent judgment and ability to prioritize in a fast-paced environment Strong sense?of accountability and follow-through; nothing falls through the cracks Strong interpersonal and communication skills Comfortable operating in a collaborative, all-hands-on-deck environment with speed Comfortable operating in a high-touch, high-responsibility environment where priorities can shift quickly Excellent organizational skills and attention to detail Strong technology?proficiency Ability to?maintain?confidentiality and exercise sound judgment

Compensation & Benefits Compensation Base Salary:

$75,000-$120,000, depending on experience Annual Bonus Opportunity? Benefits Highlights 100% company-paid healthcare coverage 401(k) eligibility? Three weeks of PTO (with some flexibility)? Professional development and education encouraged? Strong commitment to career development support? This is an excellent opportunity to join a growing, relationship-driven organization where your contributions will have a meaningful impact on both leadership and the broader team.?