An Executive Assistant provides skilled administrative support for a company executive or professional staff at an organization. Schedules meetings, calls and travel, manages correspondence, handles outside information requests and staff communications; may assist with preparing presentations.
Executive and Marketing Assistant - Leadership Team Leading Northeast Ohio Psychiatric Clinic We are seeking a highly organized, energetic, and detail-oriented Executive & Marketing Assistant to support the leadership team at a premier psychiatric clinic in Northeast Ohio. The ideal candidate will bring strong administrative skills, professionalism, creativity, and experience with marketing and social media, along with a positive and proactive approach.
Key Responsibilities:
Manage and organize the CEO's daily schedule and appointments Continuously review and prioritize incoming information throughout the day Identify and escalate priority items, ensuring timely follow-up and task completion Gather and access information from a variety of sources as needed Professionally represent the CEO by greeting and directing visitors and patients Assist with managing social media accounts, content creation, and informational postings across multiple platforms Develop and schedule marketing content including graphics, announcements, newsletters, and promotional materials Help coordinate community outreach initiatives, events, and marketing campaigns Monitor online engagement and assist with maintaining the clinic's professional online presence Assist with website updates, recruitment postings, and digital advertising initiatives Support branding and public relations efforts consistent with the organization's mission and values Answer phones, schedule appointments, and take messages in a courteous and efficient manner Review, prioritize, and respond appropriately to emails and other communications Prepare and print documents, including fax cover sheets, memos, correspondence, and reports Maintain fax machines; assist users, send faxes, and distribute incoming faxes promptly Receive, sort, and distribute mail, packages, and publications in a timely manner Coordinate meals, including arranging food and scheduling site lunches for the CEO Plan and manage travel itineraries and trip arrangements Coordinate the Nurse Practitioner and Physician Assistant student program Order and maintain office supplies Perform general clerical duties such as filing, photocopying, and collating Complete additional duties as assigned
Qualifications:
Previous administrative or executive assistant experience preferred Marketing, social media, or communications experience strongly preferred Strong organizational and multitasking skills Excellent written and verbal communication abilities Professional demeanor and strong customer service skills Experience with social media platforms, Canva, and basic marketing tools preferred Ability to work independently and handle confidential information Creative, adaptable, and capable of managing multiple priorities in a fast-paced environment
Job Type:
Full-time Pay:
From $40,000.00 per year
Benefits:
401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance Ability to
Commute:
Garfield Heights, OH 44125 (Preferred) Ability to
Relocate:
Garfield Heights, OH 44125: Relocate before starting work (Preferred)
