Executive Administrative Assistant

Job Title:

Executive Administrative Assistant (Accounting Firm - Billing Focus)

Location:

Grandview Heights Job Type:

Full-Time About Us We are a growing public accounting firm committed to providing high-quality tax, accounting, and advisory services to our clients. Our team values professionalism, responsiveness, and strong attention to detail—especially during the fast-paced tax season. Position Overview We are seeking a proactive and detail-oriented Executive Administrative Assistant to support firm leadership while playing a key role in our billing and administrative processes. This position is critical to keeping operations running smoothly, particularly during peak tax season when deadlines are tight and accuracy is essential. Key Responsibilities Executive & Firm Support Provide direct administrative support to partners and senior staff Manage complex calendars, schedule client meetings, and coordinate deadlines Prepare client correspondence, engagement letters, and internal documents Act as a liaison between clients, staff, and leadership with professionalism and urgency Maintain strict confidentiality of financial and client information Billing & Engagement Administration Assist with firm billing processes, including generating invoices and tracking payments Review time entries for accuracy and completeness prior to billing Coordinate with partners to finalize and distribute client invoices Monitor accounts receivable and assist with follow-up on outstanding balances Maintain organized digital records of billing and client documentation Tax Season Support Help manage workflow and scheduling during peak tax season (January-April) Track filing deadlines and assist in organizing client deliverables Support staff with administrative needs to ensure timely tax return completion Be available for occasional extended hours during peak periods as needed Qualifications 3+ years of administrative or executive support experience Prior exposure to billing, invoicing, or accounting support Exceptional organizational skills with the ability to manage competing deadlines High level of accuracy and attention to detail, especially under time constraints Proficiency in Microsoft Office (Outlook, Excel, Word) Strong communication skills and a client-service mindset Ability to maintain discretion with sensitive financial information Preferred Qualifications Experience in public accounting or professional services environment Familiarity with tax and accounting workflows Experience with billing or practice management software (e.g., PracticeCS, Thomson Reuters, etc.) Associate's or Bachelor's degree What We Offer Competitive salary based on experience Health benefits, paid time off, and retirement plan options A team-oriented, professional environment How to Apply Please submit your resume here or email to aboardman@harpercpaplus.com We are an equal opportunity employer and value diversity in our workplace.

Pay:

$22.50 - $29.00 per hour

Benefits:

401(k) Dental insurance Health insurance Paid time off Retirement plan Vision insurance

Work Location:

In person