Executive Assistant

Executive Assistant Bristol Hospice, LLC - 3.0 Tulsa, OK Job Details Full-time $80,000 - $100,000 a year 1 day ago Benefits Mileage reimbursement Health savings account Paid holidays Health insurance Dental insurance 401(k) Tuition reimbursement Paid time off Vision insurance Flexible schedule Life insurance Qualifications Microsoft Excel Microsoft Outlook Expense management Travel scheduling Office experience Full Job Description Ready to thrive in a fast-paced, high-impact role? We're looking for a sharp, tech-savvy Executive Assistant who can keep pace with our dynamic Divisional President! You must have the ability to travel, sometimes with short to no notice. Act as the right hand in driving efficiency, communication, and operational flow. If you're a proactive planner, problem solver, and relationship builder, this is your opportunity to step into a role where no two days are the same—and your work truly matters. Bristol Hospice is a nationwide industry leader committed to providing a family-centered approach in the delivery of hospice services throughout our communities. We are dedicated to our mission that all patients and families entrusted to our care will be treated with the highest level of compassion, respect, and dignity. For more information about Bristol Hospice, visit bristolhospice.com or follow us on LinkedIn. Our Culture Our culture is cultivated using the following values:

Integrity:

We are honest and professional.

Trust:

We count on each other.

Excellence:

We strive to always do our best and look for ways to improve and excel.

Accountability:

We accept responsibility for our actions, attitudes, and mistakes.

Mutual Respect:

We treat others the way we want to be treated. What You'll Do Manage complex calendars, prioritize appointments, and coordinate high-level meetings and travel across multiple time zones. Organize agendas, prep reports, manage expenses, and ensure all follow-ups are tracked and completed. Draft and edit polished emails, reports, and presentations, act as a liaison with internal and external stakeholders. Support special initiatives, implement systems, and improve processes for optimal efficiency. Handle sensitive information with the highest level of professionalism and confidentiality. Represent the Divisional President in meetings, take clear and timely minutes, and follow through on action items. What You Bring 2+ years of experience as an Executive Assistant or Business Office Specialist/Manager (hospice experience a plus) Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Proven success managing busy calendars, travel coordination, and expense reports Impeccable organizational skills with an ability to juggle multiple high-priority tasks Strong communication—both verbal and written—with a professional tone and approach Natural problem-solving instincts, resourcefulness, and sound judgment Discretion, maturity, and the ability to work with confidential information Ability to travel (sometimes last minute) and work flexible hours as needed We Got the

Perks:

Tuition Reimbursement PTO and Paid Holidays Medical, Dental, Vision, Life Insurance, and more

HSA & 401

(k) available Mileage Reimbursement for applicable positions Advanced training programs Passionate company culture committed to the highest standard of care in the hospice industry Join a Team that embraces the reverence of life! EEOC Statement Bristol Hospice is an equal-opportunity employer. Our success depends upon our ability to create and maintain a diverse and supportive work environment where individuality is promoted. Bristol puts high priority on the worth of every person. We do not base our hiring decisions on race, color, religion, sex, sexual orientation, gender identity, marital status, age, disability, national or ethnic origin, military service status, citizenship, or other protected characteristics.