The primary role of the Recruiting & Training Coordinator/Executive Assistant is to assist in the day-to-day operations of recruiting, training, and administrative responsibilities for the Tulsa office and the District Director. This involves the coordination of all activities and logistics, with an emphasis on first-year to five-year financial representatives. This role provides support for all talent acquisition and development efforts in the Tulsa Downtown Office. This position involves performing functions that allow the team to efficiently attract, recruit, select, contract, and train full-time advisors and interns. This position supports the functions performed in the District Director's responsibilities as well as the financial practice run by the DD. This position requires a high degree of organization, attention to detail and ability to communicate effectively with a wide range of individuals. Responsibilities Recruitment Coordinate with Recruiters to schedule/reschedule interviews as needed. Ensure in-depth interviews are confirmed the day prior to meeting occurring and that all candidate files are updated appropriately. Confirm that DD has booked at least 3 networking opportunities weekly and coordinate with recruiters to prepare feed lists. Confirm with recruiters attendees to Career Day meeting. Offer Packet Preparation Receive income projections from District Director Make sure DD has complete file Support any additional recruitment related needs that the team might have. On-Boarding Schedule and track candidate's licensing requirements for Tulsa office and follow through on outstanding requirements through to contract approval and reimbursement Stay up to date in knowledge of new procedures/requirements regarding contract, licensing and registration Early Productivity Prep to

Training Day:

Send out the Prep to Training Day email to new full-time financial representatives and internship (2 weeks in advance) Coordinate Prep to Training Day for full-time financial representatives logistics including room set-up, lunch, technology (with the support of Tech Coach) Schedule facilitators (1 month in advance), prepare all materials for facilitators (1 week in advance)

Financial Planning Academy:

Schedule individual faculty members for all Tulsa hosted sessions (1 month in advance) and confirm 1 week prior Ensure materials are prepared for sessions Work with DD to ensure all joint work meetings are facilitated Bootcamp Determine Bootcamp Dates 1 quarter in advance Coordinate Prep to Training Day for full-time financial representatives logistics including room set-up, lunch, technology (with the support of Tech Coach) Schedule facilitators (1 month in advance), prepare all materials for facilitators (1 week in advance) Send out Bootcamp email to new full-time financial representatives

Launch Program:

Track weekly qualification for Tulsa financial representatives every Monday and report to Chief Financial Officer and District Director. Weekly Educational training for

Full-time and Internship:

Coordinate room set-up and technology Coordinate and prepare materials for individual faculty members (1 month in advance) Invite financial representatives (1 quarter in advance) ACE in

Tulsa Office:

Facilitate Activity Coaching Meetings for all Tulsa U5's in their first 12 months or as needed. Facilitate Activity Coaching Meetings for internship team as needed. Send out communication to the Leadership Team from Weekly Business Coaching Meetings and ACE Meetings.

Board of Reviews & Monthly Reviews:

Schedule Tulsa financial representatives (full-time and interns) for quarterly and monthly reviews (1 month in advance). Run reports and prepare materials for the meetings for Tulsa office (1 week in advance). Collect any follow up notes from meetings and update them on Monthly tracker.

Mentor Program:

Prepare materials for new Mentors in Tulsa office (1 week in advance of meeting). Schedule initial Mentor meeting with District Director (1 week in advance).

FINRA Licensing:

On-board new financial representatives to complete application and open testing window. Schedule exam for new financial representatives and report to District Director when exam is scheduled. Joint work request forms District Director assigns joint work partners Send connection text (recommended) or an email of the jointwork document connecting intern to joint work partner

•be sure to copy DD on correspondence unless told otherwise Order Marketing Materials & FT/Intern Business Cards Attempt to place 1 group order monthly

•check with DD, all recruiters, and SET before placing order Terminations Notify

CFO & CRC

Director CFO

•ask if intern owes any money to the agency CRC

•needs to know if the intern wrote any business Gather all NM materials including laptop Provide repayment agreement if necessary Obtain and send signed termination form to Home Office Maintain District calendar for birthdays, anniversaries and other holiday celebrations Assist in adhoc projects such as annual planning support, office culture building events, recruiter training, recognition events for individual FRs, etc. Personal Practice Support Manage District Director calendar and scheduling. Create Households for all contacts in CRM and maintain case notes in CRM. Create and maintain compliant client files in CRM and input Factfinder data in CRM. Prepare birthday/age change lists for phoning monthly. Manage underwriting process which includes providing, or collaborating with FR to provide: Pre-filling applications Pre-checking applications for completeness and accuracy Submitting applications Scheduling requirements and medical exams Monitoring of the Daily Status Report (DSR) and take action on cases needing attention Process, or collaborate with FR to open/fund investment accounts and investment service requests such as funds disbursements, account transfers and trade correction requests. Process complete risk product (POS) service requests such as name and address changes, beneficiary changes, updates to Insurance Service Accounts to facilitate the collection of payments, etc. Prepare policy for delivery and obtain PDAs (have Feedlist for ALL PDA meetings). Creating compliant letters/sending out correspondence and handling incoming mail and e-mail.

Pay:

$40,000.00

•$50,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance

Work Location:

In person