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Executive Assistant
Job
Robert Half
Philadelphia, PA (In Person)
Full-Time
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Job Description
Description We are looking for a highly organized Executive Assistant to provide senior-level administrative and operational support to the admissions leadership team located in the Greater Philadelphia Region. This Executive Assistant contract position is well suited for a proactive individual who enjoys managing priorities, strengthening day-to-day coordination, and contributing to strategic work within a higher education environment. The role combines executive support, project coordination, and admissions-related operations, offering the opportunity to help keep initiatives moving forward while supporting a student-focused mission. What you get to do every single day:
- Coordinate executive calendars, arrange meetings, and oversee travel planning and related logistics for senior leadership.
- Develop meeting agendas, compile supporting materials, record key discussion points, and monitor completion of follow-up actions.
- Provide administrative and project support for leadership priorities, cross-functional initiatives, and partnership-related activities.
- Assist with core admissions operations, including planning for application cycles, maintaining tracking tools, coordinating organizational activities, and supporting academic or outreach programs.
- Review existing procedures, document workflows, and recommend process improvements that increase efficiency and consistency.
- Monitor team deadlines, deliverables, and open action items to help maintain progress across admissions initiatives.
- Act as a point of coordination between admissions leadership and internal partners to promote clear communication and alignment.
- Work closely with colleagues across departments and multiple locations to advance strategic efforts and enhance the student experience. Requirements Other requirements for the Executive Assistant position include and are not limited to:
- Bachelor's degree required.
- 2+ years of experience in administration, operations, project coordination, admissions, or a related setting.
- Demonstrated ability to manage schedules, executive meetings, and travel arrangements with strong attention to detail.
- Strong organizational, time management, written, and verbal communication skills.
- Proven ability to handle sensitive or confidential information with discretion and sound judgment.
- Proficiency with Google Workspace, Microsoft Office, Zoom, and similar business tools.
- Ability to adapt to evolving processes and technology while working effectively with cross-functional teams.
- Experience in higher education, admissions, mission-driven organizations, or familiarity with platforms such as Slate is preferred.