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Legal Executive Assistant at Beacon Hill Staffing Group, LLC Legal Executive Assistant at Beacon Hill Staffing Group, LLC in Philadelphia, Pennsylvania Posted in about 11 hours ago. Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. Position Overview We are seeking a highly organized, proactive, and service-oriented Legal Executive Assistant to provide comprehensive support to attorneys and practice groups in a fast-paced law firm environment. This role goes beyond traditional administrative support and serves as a key partner in managing attorney workflows, client communications, business development activities, and day-to-day practice operations. The ideal candidate is polished, detail-oriented, and capable of balancing competing priorities while maintaining a high level of professionalism and confidentiality. Key Responsibilities Provide high-level administrative and executive support to attorneys and practice group leaders. Coordinate complex calendars, meetings, conference calls, client events, and travel arrangements. Manage attorney schedules and assist with prioritization of deadlines, projects, and client commitments. Draft, edit, proofread, and format correspondence, reports, presentations, engagement materials, and other legal and business documents. Prepare expense reimbursements, billing-related documentation, and matter-opening materials. Serve as a primary point of contact for clients, attorneys, court personnel, vendors, and other business partners. Monitor and track assignments, ensuring deadlines and deliverables are completed accurately and on time. Coordinate with internal departments including finance, marketing, recruiting, IT, and operations as needed. Support business development efforts through the preparation of pitches, client presentations, contact management, and event coordination. Organize and maintain electronic and physical files in accordance with firm policies and client requirements. Assist with document production, signature collection, filings, and other administrative tasks related to legal matters. Facilitate the onboarding of new attorneys, clients, and matters. Handle sensitive and confidential information with discretion and sound judgment. Contribute to special projects and operational initiatives that support attorney productivity and client service. Qualifications 5+ years of experience supporting attorneys, executives, or senior professionals in a law firm or professional services environment. Strong understanding of legal office procedures and document management practices. Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams. Exceptional organizational, time management, and multitasking skills. Strong written and verbal communication abilities. Ability to exercise independent judgment and anticipate attorney and client needs. Experience managing multiple priorities in a deadline-driven environment. Professional demeanor and commitment to delivering outstanding client service. Bachelor's degree or equivalent professional experience preferred. Preferred Skills Experience supporting partners, shareholders, or practice group leadership. Knowledge of billing systems, expense reporting platforms, and document management software. Background coordinating client-facing events, meetings, or business development activities. Ability to work collaboratively across departments and support teams. Strong problem-solving skills and attention to detail. What Success Looks Like The successful Legal Executive Assistant will serve as a trusted partner to attorneys, helping to streamline daily operations, strengthen client relationships, improve workflow efficiency, and ensure exceptional service delivery across the practice. This position offers an opportunity to play a critical role within a collaborative law firm environment while supporting sophisticated legal work and business initiatives. Interested candidates should send their resume to cmitchell@bhsg.com. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents:

Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)