Executive Assistant

We are looking for a highly organized Executive Assistant to provide senior-level administrative and operational support to the admissions leadership team located in the Greater Philadelphia Region. This Executive Assistant contract position is well suited for a proactive individual who enjoys managing priorities, strengthening day-to-day coordination, and contributing to strategic work within a higher education environment. The role combines executive support, project coordination, and admissions-related operations, offering the opportunity to help keep initiatives moving forward while supporting a student-focused mission.

What you get to do every single day:

• Coordinate executive calendars, arrange meetings, and oversee travel planning and related logistics for senior leadership.
• Develop meeting agendas, compile supporting materials, record key discussion points, and monitor completion of follow-up actions.
• Provide administrative and project support for leadership priorities, cross-functional initiatives, and partnership-related activities.
• Assist with core admissions operations, including planning for application cycles, maintaining tracking tools, coordinating organizational activities, and supporting academic or outreach programs.
• Review existing procedures, document workflows, and recommend process improvements that increase efficiency and consistency.
• Monitor team deadlines, deliverables, and open action items to help maintain progress across admissions initiatives.
• Act as a point of coordination between admissions leadership and internal partners to promote clear communication and alignment.
• Work closely with colleagues across departments and multiple locations to advance strategic efforts and enhance the student experience.