Executive Assistant & Project Coordinator

Executive Assistant & Project Coordinator FCM Hospitality Philadelphia, PA Job Details Full-time $65,000 - $85,000 a year 20 hours ago Benefits 401(k) Paid time off Employee discount Qualifications Google Workspace Filing Executive administrative support Attention to detail Meeting facilitation Full Job Description FCM Hospitality is seeking an exceptional Executive Assistant & Project Coordinator to work directly with the founder and leadership team. This role is ideal for someone who loves creating order, keeping projects moving, and helping leaders stay focused on what matters most. You will help manage priorities, track key initiatives, follow up on commitments, and ensure important work gets completed. The right person is highly organized, proactive, and confident in communicating with leaders across the company. You are not simply managing a calendar—you are helping drive execution and accountability. Who we Are FCM Hospitality is one of Philadelphia's most dynamic hospitality companies, operating some of the city's most recognizable restaurants, bars, and event venues. We move fast, think creatively, and aren't afraid to try new ideas. No two days are the same. You'll work alongside passionate, entrepreneurial people who love building great guest experiences and bringing ambitious projects to life. Whether it's launching a new concept, producing a large-scale event, creating community partnerships, or improving operations across our venues, you'll have a front-row seat to the action and the opportunity to make a real impact. If you enjoy variety, ownership, and working with smart people who care deeply about what they do, you'll love being part of FCM. Morgan's Pier is Philadelphia's iconic waterfront beer garden, offering stunning views of the Ben Franklin Bridge, live entertainment, and a summer atmosphere unlike anywhere else in the city. Liberty Point is Philadelphia's largest restaurant and outdoor dining destination, featuring multiple levels, bars, and panoramic waterfront views on Penn's Landing. Craft Hall is a family-friendly restaurant, brewery destination, playground, and event space designed for parents, kids, sports fans, and dog lovers alike. Concourse Dance Bar is Philadelphia's underground adult playground, known for its high-energy nightlife, dance floor, DJs, and famous ball pit. Harper's Garden is a lush garden restaurant in Center City serving elevated American fare in a vibrant indoor-outdoor setting. Lola's Garden brings a neighborhood garden-party vibe to Ardmore with great food, cocktails, and an inviting outdoor atmosphere. Juno is a colorful Mexican-inspired restaurant offering tequila, frozen cocktails, and a relaxed social dining experience. Rosy's Taco Bar is a lively neighborhood taqueria serving tacos, margaritas, and casual fun in Center City. Rosy's East expands the Rosy's brand with a fresh take on tacos, tequila, and neighborhood hospitality. Lucy's is a bar known for its energetic atmosphere and social vibe. Dolphin Tavern is a legendary South Philadelphia dance club blending retro character with late-night energy. Liberty Garden is a seasonal beer garden located within Independence National Historical Park, celebrating local food, drinks, and Philadelphia history. Walnut Garden is a spacious urban beer garden in the heart of Rittenhouse Square offering cocktails, food, games, and outdoor gathering space. Parks on Tap is Philadelphia's traveling beer garden, bringing food, drinks, and community gatherings to parks throughout the city.\ What You'll Do Project & Accountability Management Track projects, priorities, and deadlines across multiple departments Follow up with leaders and team members to ensure commitments are completed Maintain clear action-item lists and project timelines Identify bottlenecks, delays, and issues before they become bigger problems Keep important initiatives moving forward Executive Support Manage calendars, scheduling, travel, and logistics Prepare agendas and materials for meetings Take meeting notes and document decisions Organize and prioritize incoming requests and communications Draft emails, reports, and correspondence on behalf of leadership Meeting & Communication Management Help keep meetings focused, productive, and action-oriented Ensure every meeting ends with clear next steps and ownership Distribute meeting summaries and follow up on deliverables Serve as a communication bridge between leadership and department heads Goal & Priority Management Help leadership define and track quarterly goals and priorities Ensure teams stay focused on agreed-upon objectives Assist with go/no-go decisions by gathering information and organizing options Create systems that help prevent important tasks from falling through the cracks Organization & Operations Maintain organized records, contracts, documents, and project files Coordinate with vendors, partners, and consultants when needed Assist with research, planning, and special projects Utilize AI tools such as ChatGPT to improve efficiency and organization Who We're Looking For You are the person people rely on when things get complicated. You naturally organize people, projects, and information. You are comfortable following up with senior leaders, asking questions, and making sure commitments are honored. You have strong judgment, excellent communication skills, and the ability to manage multiple priorities without losing sight of what matters most. Ideal Backgrounds We are especially interested in candidates who have worked as: Executive Assistants Project Coordinators Paralegals Teachers or School Administrators Social Workers Operations Coordinators Office Managers Program Managers Hospitality experience is helpful but not required. Qualifications 3+ years of experience in a coordination, operations, project management, or executive support role Exceptional organizational skills and attention to detail Strong written and verbal communication skills Experience with Google Workspace and project management tools Ability to manage multiple projects simultaneously High degree of professionalism and discretion Strong follow-through and accountability mindset Comfortable using technology and AI tools to improve productivity What Success Looks Like After six months: Projects are organized and moving forward consistently Leadership meetings are shorter and more productive Action items are clearly assigned and completed Department leaders are accountable for commitments Goals and priorities are visible and regularly reviewed The founder spends more time on high-value work and less time chasing follow-ups Why Join Us Work directly with the founder of one of Philadelphia's most dynamic hospitality companies Gain exposure to operations, leadership, marketing, partnerships, and growth initiatives Build skills that can lead to future leadership opportunities Play a meaningful role in helping the company execute at a higher level To Apply Please submit your resume along with a brief note explaining: A project you helped manage from start to finish How you stay organized when juggling multiple priorities Why this role interests you specifically

Pay:

$65,000.00 - $85,000.00 per year

Benefits:

401(k) Employee discount Paid time off

Work Location:

In person