Executive Assistant & HR Administrator

Executive Assistant & HR Administrator

NCFTA - 2.7

Pittsburgh, PA Job Details Part-time 1 day ago Benefits Free parking On-site gym Qualifications Employee onboarding Presentation software Talent acquisition platforms ATS Executive administrative support Full cycle recruiting Personnel records management Presentation creation Managing executive calendars Data visualization Senior level Onboarding process management Technical Proficiency Marketing Workday Full Job Description Position Overview We are looking for a part-time C-Level Executive Assistant with some Human Resources experience to support the CEO and our outstanding administrative team. Our organization is the most dynamic place you've probably never heard of. This is a part-time hourly in-office position in Pittsburgh, with free parking at our building, and access to our free onsite gym.

Strategic Executive Support Business Partnership:

You will maintain and prioritize the executive's schedule

Executive PowerPoint:

Support executive presentations by contributing to high-impact presentation decks for board meetings, Member pitches, and in-house presentations.

Strategic Liaison:

Act as a proxy in meetings, capturing critical discussion points and ensuring follow-through on deliverables across leadership teams.

Human Resources Operations Talent & Onboarding:

Manage the full recruitment lifecycle, from screening resumes to facilitating high-touch onboarding experiences that reflect company culture.

Employee Lifecycle:

Maintain confidential personnel records

Qualifications Experience:

5+ years as a senior administrative assistant; HR experience preferred. Marketing experience is a plus.

Confidentiality:

A proven track record of handling high-stakes business and personnel information with total integrity.

Advanced PowerPoint:

Expert-level mastery of PowerPoint or other formats, including master slides, data visualization, and professional design aesthetics.

Software Proficiency:

Skilled in HRIS platforms (e.g., Workday, BambooHR), ATS, and the full Microsoft 365 suite Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Sitting for extended period Lifting, carrying, pushing, pulling 15 pounds Ability to kneel, crouch, bend and reach to retrieve and handle materials and supplies Moving fingers and hands in a repetitive manner Ability to speak clearly and distinctly when communicating Able to cognitively understand and process written and verbal directions, organize tasks, and make appropriate decisions Adequate hearing to perform duties Adequate vision to perform duties The information contained in this job description is for compliance with Americans with Disabilities Act (ADA) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned