Bookkeeper / Executive Assistant

Bookkeeper / Executive Assistant Chalets 9545 Construction Miami, FL Job Details Full-time $48,000 - $54,000 a year 1 day ago Qualifications Filing Executive administrative support Attention to detail Purchasing Construction administrative experience Full Job Description Job Overview We are seeking a dynamic and detail-oriented Bookkeeper and Executive Assistant to join our team! This dual-role position offers an exciting opportunity to manage essential financial processes while providing high-level administrative and executive support. Your energetic approach and meticulous attention to detail will help drive our organization's success and efficiency. Duties Manage day-to-day bookkeeping tasks using accounting software such as QuickBooks, including data entry, journal entries, and account reconciliations Perform bank and credit cards reconciliations. Prepare and review construction draws and cost trackings. Purchase of Construction Finishes and materials Communicate with Vendors and Subcontractors Assist with budgeting activities. Manage calendars, meetings, and scheduling. Coordinate calls, including across multiple time zones Assist with document preparation, contracts, and correspondence/ Organize and maintain project files and records. Support day-to-day operational and personal needs. Liaise with vendors, consultants, and internal teams. Qualifications Associate or Bachelor's degree required Minimum 3 years of working experience Strong proficiency in excel Excellent organizational and multitasking skills High attention to detail and accuracy Strong communication skills (written and verbal). Spanish Speaking is a plus Ability to work independently in a remote environment Experience in real estate or construction is a plus Work Environment 90% remote role, based in South Florida Must be available during Mountain Time working hours Occasional in-person meetings may be required

Pay:

$48,000.00 - $54,000.00 per year

Work Location:

Hybrid remote in Miami, FL 33138