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Executive Assistant #1004494

Job

Dexian

Remote

Full-Time

Posted 2 weeks ago (Updated 8 hours ago) • Actively hiring

Expires 7/4/2026

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Job Description

Executive Assistant #1004494 at Dexian Executive Assistant #1004494 at Dexian in Kearny, New Jersey Posted in 14 days ago.
Type:
full-time
Job Description:
Job Title:
Executive Assistant (Senior Leadership Support)
Location:
Jersey City , NJ preferred (Hybrid)
Employment Type:
Contract-to-Hire (CTH) Role Overview We are seeking a highly organized and proactive Executive Assistant to support senior leadership and help drive day-to-day operations. This role goes beyond traditional administrative support and includes coordination, communication, project tracking, and analytics support. The ideal candidate is detail-oriented, professional, and able to manage multiple priorities in a fast-paced environment while maintaining discretion and confidentiality. Key Responsibilities Provide high-level administrative support to senior executives, including: Complex calendar management Scheduling internal and external meetings Coordinating travel and handling expense reporting Prepare and manage communications, presentations, reports, and meeting materials Take and distribute meeting notes, track action items, and follow up on deliverables Coordinate large-scale meetings and events (e.g., town halls, leadership meetings) including logistics, agendas, and execution Act as a liaison between executives, internal teams, and external stakeholders Maintain strong relationships across departments to ensure seamless coordination Support special projects and operational initiatives as needed Assist with reporting and basic analytics, using Excel and other tools Ensure alignment with risk, compliance, and internal control processes Required Qualifications Experience supporting senior leadership or C-suite executives Strong proficiency in
Microsoft Office:
Excel (reporting, tracking) PowerPoint (presentations) Word (documentation) Excellent communication skills (written and verbal) Strong organizational and time management skills Ability to multitask and prioritize in a fast-paced environment High level of attention to detail and accuracy Ability to handle confidential information with discretion Comfortable working across global and virtual teams