Find & Apply For Executive Assistant Jobs in Kearny, New Jersey

Company Overview National Metering Services, Inc is a leading provider of meter installation and utility support services. Since 1995, we have partnered with water, gas, and electric utilities across the United States to install smart meters, test and repair commercial meters, and deliver comprehensive turnkey programs. Our commitment to excellence has established us as an industry leader in the utility sector. Overview We are seeking a dynamic and highly organized Executive Administrative Assistant to support the Office of the President of Operations. This vital role offers an exciting opportunity to work closely with senior leadership, ensuring seamless office operations and effective communication. The ideal candidate will bring energy, precision, and proactive problem-solving skills to this fast-paced environment, helping to drive our mission forward. Duties Manage and coordinate the President of Operations' complex calendar, scheduling meetings, appointments, and business travel arrangements using Microsoft Outlook Calendar and other productivity software Provide executive administrative support by preparing correspondence, reports, presentations, and proofreading documents with excellent attention to detail Organize and facilitate internal communication among teams and departments to ensure alignment on strategic initiatives Plan, organize, and execute company events, meetings, and conferences including logistics, catering, and technology setup using video conferencing software such as Zoom or Microsoft Teams Handle confidential information with discretion while maintaining professionalism in all interactions Assist with bookkeeping tasks including expense tracking using QuickBooks and managing invoices through DocuSign or similar electronic signature platforms Support project coordination efforts by tracking deadlines, preparing status reports, and collaborating with cross-functional teams Requirements Proven experience as an executive assistant or administrative professional supporting C-suite executives in a fast-paced environment Strong organizational skills with the ability to multitask efficiently while maintaining accuracy Excellent written and verbal communication skills with professional phone etiquette Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), productivity software, data entry systems, and office management tools Experience with event planning, business travel arrangements, and managing complex calendars using Microsoft Outlook Calendar or similar tools Technical proficiency in video conferencing software (Zoom, Microsoft Teams) and familiarity with bookkeeping software such as QuickBooks Ability to handle confidential information responsibly while demonstrating high levels of professionalism Prior experience working as a personal or executive assistant is highly desirable Exceptional organizational skills coupled with a proactive approach to problem-solving Join us to be part of a dedicated team committed to operational excellence! This paid position offers an engaging environment where your skills will directly contribute to our success. We value energetic professionals who thrive on collaboration and are eager to support our leadership team in achieving strategic goals.

Pay:

$26.28 - $31.65 per hour Expected hours: 40.0 per week

Benefits:

Dental insurance Flexible schedule Health insurance Paid time off Vision insurance People with a criminal record are encouraged to apply

Work Location:

In person