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Job Description
Executive Assistant Audley - 3.3 Boston, MA Job Details $85,000 - $115,000 a year 3 hours ago Benefits Paid holidays Health insurance Dental insurance Paid time off Vision insurance Employee discount Life insurance Qualifications Confidential information handling Microsoft Excel Microsoft Outlook Business travel arrangements Managing executive calendars Stakeholder relationship building Full Job Description Vacancy No VN1126 Advert We are looking for a highly capable Executive Assistant with significant experience supporting senior leaders and executives. Success in this role requires the ability to confidently operate at a senior level, anticipate needs, manage complex priorities, and act as a trusted partner to leadership while maintaining discretion and professionalism at all times. Your Journey Starts with Us For over 30 years, we've been crafting tailor-made travel experiences that reflect each client's unique perspective of the world, helping them create truly unforgettable memories. Behind every exceptional trip is a team of passionate experts, and this is your opportunity to be part of it. When you join Audley Travel, you become part of a supportive, collaborative community that's invested in your success. We empower our people to thrive through meaningful development opportunities, a culture that celebrates individuality, and an environment where your ideas are heard, valued, and make a real impact. See more about life at Audley Travel! The Opportunity As Executive Assistant, you will play a central role in enabling strategic focus by ensuring priorities are organized, communication flows effectively, and operations run seamlessly. Acting as a proactive coordinator and key point of contact, you will help drive alignment, informed decision-making, and a highly efficient leadership environment while anticipating needs and staying one step ahead of a fast-paced business agenda.
Key responsibilities include:
Proactively manage and prioritize the Managing Director's calendar, inbox, and commitments, ensuring alignment with business priorities and timely escalation of critical matters Provide seamless executive support across meetings, travel, expenses, and daily administration, anticipating needs and resolving conflicts Own and coordinate key meeting schedules, ensuring clear purpose, defined outcomes, and appropriate stakeholders are engaged Prepare agendas, briefing materials, and presentations; capture actions and decisions, and track follow-through to ensure accountability and delivery Maintain forward planning and streamline coordination to reduce administrative burden and enhance operational efficiency Act as a trusted point of contact for internal and external stakeholders, building strong working relationships across the business Partner closely with the wider executive support team and collaborate with the Property & Facilities Manager to ensure smooth office operations Support the Managing Director and North America Leadership Team with administrative and operational requests Manage travel, expenses, approvals, and logistics efficiently, including support for internal meetings, visits, and leadership activities Monitor travel and entertainment spend, ensuring accuracy, compliance, and cost-effective use of budgets Draft and coordinate clear, professional communications on behalf of the Managing Director Plan and deliver high-quality business meetings, events, and leadership forums (e.g., Town Halls) Integrate AI solutions to automate routine administrative tasks and enhance communication efficiency Manage sensitive information with the highest level of discretion and integrity Exercise sound judgement in prioritization, decision-making, and escalation, proactively resolving issues to ensure smooth day-to-day operations We value our people's wellbeing and understand the importance of flexibility. That's why we offer hybrid working, with the opportunity to split your time between our beautiful office in the North End of Boston and working remotely from home. We ask that employees are office-based for a minimum of 3 days per week. What You'll Bring to the Team You are a highly capable, experienced, and proactive Executive Assistant who thrives in a fast-paced, dynamic environment. With a strong sense of ownership and attention to detail, you bring structure, clarity, and professionalism to everything you do. You are confident managing competing priorities, anticipating needs before they arise, and building trusted relationships across all levels of the business, always operating with discretion and sound judgement.
Additional experience required:
Excellent written and verbal communication skills, with the ability to engage confidently with senior stakeholders Exceptional attention to detail and commitment to delivering work with accuracy and consistency A flexible, adaptable team player who thrives in a collaborative environment A strong understanding of the importance of discretion, confidentiality, and professionalism Proven ability to work effectively under pressure, managing multiple priorities and deadlines A proactive problem-solver with a positive, 'can-do' mindset Alignment with company values, demonstrating positivity, teamwork, passion, and a drive to make a difference Demonstrated experience managing complex calendars, including multi-time zone scheduling and travel coordination in a fast-paced environment Strong organizational skills with the ability to anticipate needs and operate with minimal direction Advanced proficiency in Microsoft 365, particularly Excel and PowerPoint, with strong working knowledge of Outlook and Word Experience in a global and/or high-growth environment is advantageous A bachelor's degree or equivalent professional experience is preferred, but not essential Why Audley Travel Alongside competitive salaries and benefits that support your well-being, you'll find a role that inspires you, challenges you, and connects you to something bigger. If you're passionate about travel and seeking a career that excites, rewards, and grows with you, Audley Travel is where your journey begins. There's more: Salary of $85,000-$115,000 (Dependent on Experience) 90-100% coverage of insurance premiums covering medical, dental and vision Life insurance 10 paid holidays including your birthday off 1 day off for volunteering to support a charity, local support group, or community work of your choice Generous PTO policy (20 days to start, with anniversary-tied increases) Flexible hybrid working options Discounted Audley trips (for you and your friends & family) and exclusive access to staff travel discount websites We welcome you to speak to our recruitment team at any point during your hiring process, if you have any specific questions before this please contact us on . We believe it's our people that make the difference and who build Audley into the success it is today. We pride ourselves on enabling people to reach their full potential through promoting and celebrating a diverse and inclusive working environment and encourage you to let us know if there's anything we can do to make your application process easier for you for any reason to help you shine! Ready to turn your travel passion into a career? Apply now to start your journey at Audley Travel! Country United States Location Boston; Hybrid Salary $85,000-$115,000 (Dependent on Experience)
