Find & Apply For Executive Assistant Jobs in Boston, Massachusetts

Job Overview We are seeking a dynamic and highly organized Executive Assistant to join our team! In this vital role, you will provide comprehensive administrative support to senior management, ensuring smooth daily operations and efficient communication. Your proactive approach, exceptional organizational skills, and positive attitude will help drive our company's success. This position offers an exciting opportunity to be at the heart of our organization, managing a wide range of responsibilities with energy and professionalism. Responsibilities Manage calendars, schedule appointments, and coordinate meetings for executives with precision and attention to detail Handle incoming calls using multi-line phone systems, demonstrating excellent phone etiquette and customer service skills Prepare, proofread, and edit correspondence, reports, and presentations to ensure clarity and accuracy Organize and maintain filing systems, both physical and digital, including data entry in tools like Google Workspace and Microsoft Office Assist with office management tasks such as supply ordering, equipment maintenance, and overseeing front desk operations Support bookkeeping activities using QuickBooks or similar accounting software for invoicing and expense tracking Provide personal assistant support as needed, including travel arrangements, event planning, and confidential document handling Qualifications Proven experience as an executive assistant or in a similar administrative role with office management responsibilities Computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and data entry skills. Strong organizational skills with the ability to balance competing priorities. Bilingual abilities are a plus! Previous clerical experience in customer service or medical/dental reception is a plus! Attention to detail in proofreading documents and maintaining accurate records Familiarity with office equipment such as multi-line phones, fax machines, and photocopiers This is an energetic role where your organizational talents will make a real difference and help the flow of the office! We value proactive professionals who thrive in a fast paced spaces. This paid position offers a rewarding environment where your skills will be recognized and your contributions celebrated. #RJADM45

Pay:

$35.00 - $45.00 per hour

Benefits:

401(k) Dental insurance Flexible schedule

Work Location:

In person