Job Overview We are seeking a highly organized and proactive Executive Assistant to support our leadership team and ensure smooth daily operations. This dynamic role requires a detail-oriented professional who excels in managing schedules, coordinating communications, and handling a variety of administrative tasks with efficiency and professionalism. The ideal candidate will bring strong office management skills, technical proficiency, and excellent communication abilities to contribute to our fast-paced environment. Join us to be a vital part of our team, helping to streamline processes and support executive functions with enthusiasm and precision. Duties Manage complex calendars, schedule meetings, and coordinate appointments for executives with precision and attention to detail Prepare, proofread, and distribute correspondence, reports, and presentations using Microsoft Office Suite and productivity software Handle multi-line phone systems, screen calls, and direct inquiries with professionalism and courteous phone etiquette Organize travel arrangements, itineraries, and accommodations for business trips Maintain accurate records through data entry, bookkeeping using QuickBooks, and meticulous file management Assist with office management tasks including supply ordering, equipment maintenance, and facility coordination Support client communication efforts by managing email correspondence and providing exceptional customer service at the front desk Qualifications Proven experience as an Executive Assistant or in a similar administrative role with office management responsibilities Strong computer skills including proficiency in Microsoft Office (Word, Excel, PowerPoint), spreadsheets, data entry, and general computer literacy Experience with QuickBooks or similar bookkeeping software is highly desirable Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment Bilingual abilities are a plus to facilitate communication with diverse clients and team members Exceptional phone communication skills combined with professional phone etiquette and front desk experience Demonstrated ability to handle confidential information discreetly and maintain high levels of accuracy in proofreading and document preparation Strong time management skills with the ability to multitask efficiently while meeting deadlines Personal assistant experience or previous roles involving calendar management, client communication, or customer support are advantageous Join our team as an Executive Assistant where your organizational prowess will directly impact our success! We value energetic professionals who thrive on making a difference through their meticulous work ethic and positive attitude. This paid position offers an exciting opportunity to develop your career while supporting our leadership's strategic initiatives.

Pay:

$51,965.96 - $62,582.67 per year

Benefits:

Flexible schedule

Work Location:

Hybrid remote in Saint Paul, MN 55107