Executive Assistant

Executive Assistant Lawrence, KS Job Details Part-time $17 - $25 an hour 1 day ago Benefits Relocation assistance Employee discount Professional development assistance Flexible schedule Retirement plan Qualifications Bilingual Accounting systems Record keeping Google Workspace Microsoft Excel Phone communication Inventory management Greeting customers Filing Executive administrative support Mid-level Patient service Client invoicing Task prioritization Financial record maintenance QuickBooks Data entry Organizational skills Multi-line phone systems Clerical experience Productivity software Office management Managing executive calendars Proofreading Expenditure monitoring Travel scheduling Communication skills Personal assistant experience Under 1 year Time management Client interaction via phone calls Full Job Description Job Overview We are seeking a highly organized Executive Assistant to provide exceptional support to our expansion into new investment areas, . This role is vital in ensuring smooth daily operations, managing schedules, and handling a variety of administrative tasks with professionalism and enthusiasm. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills, , to foster efficient office management and superior customer service. Join us to be a key contributor in a fast-paced environment where your organizational skills and office expertise will shine! Position is part time to start with the expectation of developing into more We seek a person on site but with experience some remote work is possible Duties Manage complex calendars, schedule meetings, and coordinate appointments for executive staff with precision and efficiency Handle incoming calls using multi-line phone systems, practicing professional phone etiquette and providing excellent customer support Maintain organized filing systems, perform data entry, and ensure accurate record-keeping using tools like Microsoft Office, Google Workspace, and QuickBooks Serve as the front desk receptionist, greeting visitors warmly and directing them appropriately while maintaining a professional office environment Assist with bookkeeping tasks, including invoicing and expense tracking, utilizing QuickBooks or similar accounting software Support office management activities such as supply ordering, filing, proofreading documents, and managing office supplies inventory Provide personal assistant support to executives by managing travel arrangements, calendar management, and task prioritization Deliver exceptional customer service by responding promptly to inquiries via phone or email and supporting client or patient needs in medical or dental settings if applicable Experience Proven experience as an executive assistant or in a similar administrative role within an office environment Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and data entry tools Demonstrated ability to manage multiple priorities efficiently with excellent time management skills Previous experience with office management tasks such as filing, proofreading, and clerical duties Bilingual capabilities are highly desirable to serve diverse client bases effectively Familiarity with multi-line phone systems, front desk operations, and customer service best practices Experience working in medical or dental reception is a plus but not required; relevant personal assistant experience is valued highly Join us to become an integral part of a vibrant team where your organizational prowess and dedication will make a meaningful impact. We are committed to fostering an inclusive environment that values your skills and supports your professional growth!

Pay:

$17.00 - $25.00 per hour

Benefits:

Employee discount Flexible schedule Professional development assistance Relocation assistance Retirement plan

Work Location:

In person