An Executive Assistant provides skilled administrative support for a company executive or professional staff at an organization. Schedules meetings, calls and travel, manages correspondence, handles outside information requests and staff communications; may assist with preparing presentations.
$45/hour About the Opportunity A fast-growing real estate developer focused on the development, investment, and operation of affordable housing is seeking a self-directed Executive Assistant to provide temporary coverage for a leave of absence. This is an immediate, 2-month assignment supporting a senior finance executive and a senior HR executive, with the possibility of extension or conversion to a permanent role supporting a different executive or team. The organization operates in a fast-paced, entrepreneurial environment and is experiencing substantial growth. Key Responsibilities Provide high-level administrative and notary support to senior executives. Perform notarizations as part of regular workload (active notary commission required). Manage complex calendars, including scheduling internal and external meetings. Monitor, triage, and route email communications; follow up on pending approvals. Coordinate domestic and/or international travel arrangements. Prepare documents, correspondence, and materials using Microsoft 365 (Excel, Outlook, Teams, etc.). Serve as a responsive, reliable point of contact for time-sensitive requests. Collaborate closely with other Executive Assistants to ensure seamless coverage and support. Perform other duties as assigned. Qualifications Active Notary Public commission required. Prior experience supporting C-level or senior executives in a fast-paced setting. Experience in financial services (e.g., real estate, private equity, venture capital, investment management) preferred. Strong proficiency with Microsoft 365 applications, including Excel, Outlook, and Teams. Excellent written and verbal communication skills. Demonstrated professionalism, discretion, and executive presence. Highly organized, detail-oriented, and able to manage competing priorities. Comfortable working independently with minimal oversight. Available to start quickly, potentially as soon as a background check is completed. Ideal Candidate We're looking for someone with a positive attitude, strong work ethic, and a team-first mentality. The ideal candidate enjoys keeping an office running smoothly, takes pride in creating an exceptional first impression, and isn't afraid to roll up their sleeves to support day-to-day office operations. Equal Opportunity Statement We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/. About Career Group Career Group is a premier, women-owned recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide. When you work with a Career Group recruiter, you gain a strategic career advisor for life. Submit your resume to get started today. You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have an updated profile and begin collecting your references early.
