Executive Assistant

Executive Assistant at AccountAbility Executive Assistant at AccountAbility in Union City, New Jersey Posted in 3 days ago.

Type:

full-time

Job Description:

We are seeking a highly experienced, professional, and proactive Executive Assistant (EA) to provide direct support to our CEO. This is a high-impact role requiring exceptional organizational skills, discretion, and global business acumen. The ideal candidate is a seasoned EA with 10+ years of C-suite experience, capable of managing a dynamic international schedule, coordinating high-level communications, and handling sensitive business matters with diplomacy and efficiency. This position requires someone who can anticipate needs, problem-solve independently, and support an executive operating at the highest levels of global business. If you are a highly organized, seasoned, and strategic EA who thrives in fast-paced, international business environments, we encourage you to apply. Key Responsibilities Executive Support & Business Coordination Manage complex global scheduling and email communications across multiple time zones. Serve as the CEO's primary point of contact, filtering and prioritizing communications from senior executives, clients, and board members. Draft and edit high-level correspondence, presentations, and reports for executive meetings and industry engagements. Handle confidential and strategic business matters with the utmost discretion. Where needed, schedule and attend meetings on behalf of the CEO, taking minutes and ensuring follow-ups are completed. International & Domestic Travel Management Plan and coordinate all aspects of international and domestic travel, including flights, hotels, ground transportation, visas, and itinerary balancing. Monitor and adjust travel schedules in real time to accommodate last-minute changes. Stay informed of visa regulations, travel restrictions, and international business protocols. Project & Financial Coordination Track and manage business expenses and budget and resource allocations for executive travel and operational needs. Support executive-level initiatives by coordinating internal projects and ensuring timely execution. Client & Board Liaison Engage professionally with senior officials, investors, clients, board members, and thought leaders. Act as a trusted representative of the CEO, fostering relationships and ensuring seamless interactions with global stakeholders. Administrative & Office Management Oversee light office administration for the New York office, including supply inventory and vendor coordination. Occasionally handle personal tasks for the CEO while maintaining professional boundaries. Ad Hoc Responsibilities Support special projects, strategic initiatives, and new business opportunities as they arise. Assist in the organization of high-profile events, speaking engagements, and industry conferences. Take on additional duties at the request of the CEO to support evolving business needs. Qualifications Required Experience & Capabilities 10+ years of C-Suite executive support experience, preferably in a global organization. Proven ability to manage high-profile stakeholders, global clients, and senior leadership teams. Deep familiarity with international travel logistics, including multi-leg itineraries, visas, and protocol considerations. Bachelor's degree required. Technical & Professional Skills Strong proficiency in MS Office Suite (PowerPoint, Excel, Outlook, Word). Ability to create and edit high-quality presentations and reports. Exceptional written and verbal communication skills; ability to draft and edit professional correspondence. Highly organized, proactive, and detail-oriented, with strong problem-solving abilities. Soft Skills & Professional Traits Polished, and professional demeanor-capable of handling high-pressure situations with discretion. Independent thinker with a proactive mindset-able to anticipate needs and take initiative. Strong judgment and decision-making skills-able to prioritize effectively in a fast-paced environment. Customer service-oriented approach-ensuring seamless interactions between the CEO and global stakeholders.

Additional Information Hybrid Work Model :

4 days in-office (New York), 1 day remote.

Dress Code:

Business - Formal required when in the office and at external engagements.

Arrangement & Compensation Start Date:

Immediate Salary:

$100,000 - $125,000