Key Responsibilities:

Maintain and update project information in company software systems and project tracking spreadsheets. Assist with onboarding new projects, closing out completed jobs, and booking travel. Support weekly project and sales meetings by tracking action items and updating customer and project records. Process all permitting, and inspections through state portals. Prepare project paperwork, installation documents, and project drawings. Assist with ordering materials and submitting project-related information. Provide administrative support for project management, operations, and special projects. Own the documentation process for closed deals, including collecting, verifying, and uploading all required materials, and ensuring data accuracy within the database. Maintain sales documentation and reports. Expedite and ensure accuracy of all administrative correspondence, including sales-related materials. Assist with daily administrative tasks, including preparing quotes, contracts, presentations, handling client communications, and managing client records. Process sales agreements and ensure all documentation is complete and compliant. Support the sales team in lead generation efforts and follow-up communications. Track tasks, deadlines, and follow-ups for multiple projects simultaneously.

Qualifications:

At least 3-5 years of experience supporting executives, presidents, or senior leadership. Strong organizational and time management skills with attention to detail. Ability to manage multiple projects and priorities in a fast-paced environment. Excellent written and verbal communication skills with the ability to explain concepts in simple terms to potential clients and accurately describe products. Proficient in Microsoft Office, Google Workspace, and computer-based systems including AI tools pertinent to the role. Ability to maintain accurate records and documentation. Strong problem-solving skills and ability to work independently as well as strong critical and creative thinking capabilities. Professional attitude with strong customer service skills. Experience with scheduling, project coordination, or administrative support preferred. Experience with project management or CRM software preferred. Ability to handle confidential information with professionalism and discretion. Must possess the strong core values of the company such as always providing outstanding customer service, be growth oriented, be a great team player and be humbly confident. Strong background in managing schedules, travel, correspondence, and general office operations. 90-Day assessment including 30-day check-ins.

Compensation:

This is a non-exempt position paid on a bi-weekly basis. Salary ranges from $55,000 to $75,000 annually , depending on experience and qualifications.

Benefits:

Two (2) weeks of paid time off annually after ninety (90) days which are accrued beginning on your date of hire. Ten (10) paid holidays and additional paid days at the company's discretion. Floating holiday for birthday after 90 days. Eligible for the 401K Plan immediately upon hire. Eligible for health insurance for which Home Healthsmith pays 50% towards employee costs only immediately upon hire. Eligible for dental and vision insurance at 100% cost to employees immediately upon hire. Monthly stipend towards technology expense. Eligible to participate in a companywide bonus plan which is a pool of 20% of profits.

Job Type:

Full-time Pay:

$55,000.00 - $75,000.00 per year

Benefits:

401(k) Dental insurance Health insurance Paid time off Vision insurance

Education:

High school or equivalent (Required)

Experience:

supporting executives, presidents, or senior leadership: 3 years (Required) Project coordination: 3 years (Required) Ability to

Commute:

Portsmouth, RI 02871 (Required)

Work Location:

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