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Executive Assistant
Job
InFocus Virtual Solutions
Remote
Full-Time
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56
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Job Description
Executive Assistant InFocus Virtual Solutions Tempe, AZ Job Details Contract 18 hours ago Benefits Career development plan Professional development assistance Flexible schedule Qualifications Google Workspace Confidential information handling Business travel arrangements Zoom Slack Executive administrative support Video conferencing software Collaborative technology platforms Meeting facilitation Productivity software Video conferences (communication methods) Managing executive calendars Video conferencing systems operation Full Job Description Hybrid Executive Assistant / Strategic VA Contract • Hybrid (Tempe, Arizona office + remote) • Placed via In Focus Virtual Solutions. About the Role In Focus Virtual Solutions is seeking a Hybrid Executive Assistant / Strategic VA on behalf of a client in the home service coaching industry. This is a contractor position supporting two executive leaders across scheduling, communication, travel, and light business operations. The role is hybrid, with a presence in the Arizona office and remote support as needed. This placement is structured through In Focus Virtual Solutions. IFCO provides onboarding, training, and ongoing agency management for the selected candidate. Responsibilities Manage and maintain accurate calendars for two executive leaders, including daily schedule updates, call confirmations, meeting links, time zones, and conflict resolution Triage executive inboxes, flag priority items, manage correspondence, and draft or route replies as directed Research, book, and manage travel end-to-end including flights, lodging, rental cars, itineraries, and confirmations via TravelPerk Prepare meeting agendas, background materials, and post-meeting action item tracking Support business operations across tools including GoHighLevel, Google Workspace, Slack, Zoom, and booking platforms Build and maintain SOPs, checklists, and repeatable workflows to support team efficiency Coordinate select personal and family logistics with discretion and professionalism Communicate clearly and professionally with internal team members, clients, and vendors Qualifications & Experience Proven experience in an executive assistant, virtual assistant, or administrative support role Strong calendar management and inbox management skills Experience booking and coordinating business travel Proficiency with Google Workspace, Slack, and video conferencing tools (Zoom, Google Meet) Familiarity with CRM platforms Ability to manage multiple priorities in a fast-paced, entrepreneurial environment Excellent written and verbal communication skills High level of discretion and professionalism with confidential information Work Arrangement This is a contractor role placed through In Focus Virtual Solutions. The position is hybrid, requiring availability for the Arizona office as well as remote support. Candidates must be available during standard business hours and responsive across communication platforms. About In Focus Virtual Solutions In Focus Virtual Solutions is a virtual assistant agency that places and supports skilled VAs with high-growth entrepreneurs and business leaders. IFCO provides candidates with structured onboarding, training, and ongoing agency management throughout the engagement. To apply, submit your resume and a brief note on your relevant experience.