Office & Executive Coordinator At Outmark, we hire talented people who don't take themselves too seriously. Having fun and doing kick-ass work is in our DNA. You'll be the jelly to our peanut butter if you're exceptionally organized, have a wicked sense of humor, can take a joke (oh, there will be jokes), think the "Chicken Attack" video is brilliant, and get a little thrill from an impeccably organized calendar. You'll join us in our boutique Issaquah office, where the snack cupboard is full and the cowbell rings when something awesome goes down. We're looking for that special someone... Outmark seeks a part-time Office & Executive Coordinator to keep our office, our people and our leadership running smoothly. You'll be the person who notices what's falling through the cracks and catches it before anyone else has to. Your title here might be Chief of Making Things Happen, because the job is part air traffic controller and part fixer, with just the right amount of party planner. This is a long-term, part-time position averaging approximately 15 hours per week, with a flexible schedule and regular time in our Issaquah office. We're looking for someone seeking part-time work and eager to become a valued member of our team.

The gig:

Executive support Be the right hand to our founder: manage his calendar, scheduling, inbox triage and meeting prep, and follow up on action items Coordinate leadership meetings, quarterly planning sessions, and partner meetings, including agendas, logistics and recaps Track loose ends and make sure what leadership decides actually gets done Office and operations Keep the physical and digital office running like clockwork: vendors, building management, equipment and IT/software subscriptions Maintain office inventory and procurement, and keep that legendary snack cupboard fully stocked Coordinate onboarding and offboarding: workspaces, equipment, accounts and access Handle HR admin and benefits paperwork and the employee recordkeeping that comes with it Coordinate with our outside bookkeeping and accounting partners, helping gather information, communicate employee changes and keep administrative deadlines on track Serve as the day-to-day contact for our accounting partner: gather receipts, payroll changes and documents, and keep the finance calendar on track Keep track of contracts, insurance, licenses and renewals so nothing expires by surprise Help coordinate swag and client gifting orders with our promotional products vendors Process and culture Document standard operating procedures (SOPs) and improve our admin workflows as you go Work in our internal tools (Airtable, Basecamp, Google Workspace) and help keep them clean and up to date Plan team travel, celebrations, lunches, and gatherings at our Issaquah office Take extreme ownership of all things office, admin, and logistics Gotta haves: 2+ years in an office manager, executive assistant, operations coordinator, or similar role Exceptional organization, follow-through and attention to detail. You close loops without being reminded Confidence managing an executive's calendar and inbox, and good judgment about what needs their attention Strong communication skills (verbal and written) and high emotional intelligence Comfortable with Google Workspace and quick to learn new tools. Experience with Airtable, Basecamp or Gusto is a bonus A proactive problem-solver who'd rather fix it than flag it Reliable transportation for occasional local errands Discretion with confidential information Goal-oriented, driven and kind An avid learner with a growth mindset and a desire to be part of a culture of constant improvement Culture and compensation At Outmark, our values revolve around being good at what we do and having fun while we do it. So we're super picky and only work with employees, partners, and clients that are good at what they do and fit our playful culture. We focus on sustainable growth for our clients, ourselves, our company, and our planet, so a growth mindset is key. And we're respectful in everything we do.

The compensation package includes:

Hourly rate: $28-$35, depending on experience PTO and sick time, prorated for part-time Paid holidays 401(k) Hybrid/flexible scheduling with regular in-office hours in our Issaquah office Come join the fun. Sound like your cup o' tea? For consideration, please send your confidential (but captivating) letter of interest and resume. Boring cover letters will be shredded with extreme prejudice. No phone calls or agency responses, please.

Pay:

$28.00 - $34.00 per hour Expected hours: 10.0 - 15.0 per week

Benefits:

Flexible schedule Paid time off

Work Location:

Hybrid remote in Issaquah, WA 98029