Job Overview We are seeking a highly organized and proactive Executive Assistant to join our dynamic team. In this vital role, you will provide comprehensive administrative support to senior executives, ensuring smooth daily operations and efficient management of their schedules. Your energetic approach and exceptional organizational skills will help foster a productive work environment, allowing leadership to focus on strategic initiatives. The ideal candidate is detail-oriented, tech-savvy, and thrives in a fast-paced setting where multitasking and clear communication are essential. This paid position offers an exciting opportunity to be an integral part of a forward-thinking organization committed to excellence. Duties Manage complex calendars, coordinate meetings, and organize appointments with precision and attention to detail Handle incoming calls using multi-line phone systems, directing inquiries professionally and courteously Prepare, proofread, and edit correspondence, reports, and presentations using Microsoft Office Suite and productivity software Maintain organized filing systems—both digital and physical—and ensure data entry accuracy in spreadsheets and databases such as QuickBooks Assist with office management tasks including supply procurement, equipment maintenance, and overall workspace organization Support client communication efforts by managing email correspondence, scheduling follow-ups, and providing excellent customer service Facilitate travel arrangements, including booking accommodations and transportation while managing detailed itineraries Experience Proven experience as an Executive Assistant or in a similar administrative role with a focus on office management and clerical support Demonstrated proficiency in Microsoft Office (Word, Excel, PowerPoint), spreadsheets, data entry, and productivity software Strong computer literacy with technical proficiency in office equipment such as multi-line phone systems and QuickBooks accounting software Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment Bilingual abilities are highly desirable to support diverse client communication and team collaboration Previous experience handling calendar management, phone etiquette, proofreading, filing, and time management is essential Personal assistant experience or front desk responsibilities that involve customer support and client communication will be considered a plus Join us to be part of a vibrant team where your organizational talents will make a meaningful impact! We value dedicated professionals who bring enthusiasm, precision, and a proactive attitude to their work every day.

Pay:

$24.00 - $28.00 per hour

Benefits:

Dental insurance Flexible schedule Health insurance Life insurance Paid time off Vision insurance

Work Location:

Hybrid remote in Wilmington, DE 19801