Executive Assistant

Executive Assistant at Tucker Parker Smith Group (TPS Group) Executive Assistant at Tucker Parker Smith Group (TPS Group) in Mill Valley, California Posted in 1 day ago.

Type:

full-time

Job Description:

Job Title:

Sr.

Executive Coordinator, People Team Location:

Hybrid (San Rafael, CA - 3-4 days onsite per week)

Pay Rate:

$36-39/hour About the Company This organization is a global biotechnology company dedicated to developing and delivering innovative therapies for people with serious and life-threatening genetic conditions. Their mission-driven teams support groundbreaking science with strong operational and people-focused infrastructure. Role Overview Reporting to the Chief People Officer (CPO), the Sr. Executive Coordinator provides high-level administrative and operational support to the People Leadership Team (PLT). This role requires exceptional discretion, sound judgment, and the ability to manage complex priorities in a fast-paced, evolving environment. The ideal candidate is proactive, highly organized, and anticipates needs before they arise. Key Responsibilities Manage complex, global executive calendars, including scheduling across multiple stakeholders and resolving conflicts Coordinate logistics for leadership and global team meetings (agendas, materials, presenters, and follow-ups) Attend meetings as needed and capture detailed notes and action items Support development and editing of executive presentations Facilitate communication and information flow across the People Team Process purchase orders and assist with vendor contract coordination in partnership with Legal and Procurement Coordinate travel arrangements and manage expense reporting (Concur) Troubleshoot basic IT issues and coordinate equipment requests Maintain distribution lists and internal communication channels Support company-wide People announcements and communications Assist with onboarding and offboarding processes Handle ad hoc administrative requests with efficiency and professionalism Qualifications Minimum 8 years of experience supporting senior executives (VP, SVP, or C-level) Strong proficiency in Microsoft Office Suite (Outlook, Teams, Word, PowerPoint) and Concur Excellent organizational, calendaring, and meeting coordination skills Strong communication skills with the ability to interact effectively at all levels High attention to detail with the ability to manage multiple priorities and deadlines Demonstrated discretion handling confidential and sensitive information Proactive, adaptable, and solution-oriented mindset Ability to work independently with minimal guidance Experience supporting HR or People teams is a plus Bachelor's degree preferred