Executive Assistant

Job Title:

Executive Assistant Location:

On-Site in

Windber, PA Type:

Full-Time Non-Exempt Must be authorized to work in the U.S. About Us For over 40 years, Kitron Group has been leading the way in manufacturing and assembly of electronics for daily use around the world. Our focus on the values of Commitment, Innovation, and Engagement has enabled us to become a leading global electronics manufacturing services (EMS) company. Our U.S.-based facility, Kitron Technologies, is continuing to expand and add to our team. Why Work for Us? At Kitron, we have a team of highly-skilled and trained colleagues. Working for us means you get access to ongoing learning and development opportunities, as well as our industry-leading benefits offerings, such as: Generous Paid Time Off (PTO) Volunteer Time Off (VTO) Medical, dental, and vision insurance Employee-Assistance Program (EAP) Company-paid life insurance, short term disability, and long term disability 401(k) with company match 9/80 work schedule Additional voluntary benefits Hear from a Kitron Employee Check out the link below to learn directly from one of Kitron's tenured employees about her experience working for the company.

Hint:

She talks directly to candidates near the end of the video! Click here or copy and paste into your browser: https://www.youtube.com/watch?v=APZBCNRYpKg About the Role This hybrid role involves managing employee records, assisting with payroll processing, and performing general administrative tasks to ensure smooth day-to-day operations. The ideal candidate will be highly organized, discreet, and capable of taking initiative in a fast-paced environment.

ESSENTIAL JOB DUTIES/FUNCTIONS

Payroll Administration Oversee accurate and timely preparation and processing of payroll Ensure accuracy of all payroll deductions Calculate salary adjustments, bonuses, and deductions Stay up to date on current payroll laws/regulations and ensure compliance Liaise with third-party providers Assist with employee reimbursement benefits Human Resources Support Maintain and update employee records Assist with onboarding and offboarding processes Schedule interviews and communicate with candidates Support HR projects, training sessions, and meetings Ensure compliance with all applicable labor laws and internal policies Accurately track all training requirements and completions Oversee submission of state training reimbursement requests Submit initial response to unemployment requests Collaborate with HR team on administration of benefits and open enrollment Assist in preparation of annual government reports (i.e., ACA, EEO, VETS) General Administrative Duties Schedule travel arrangements, order lunches, and greet visitors Prepare meeting materials, agendas, and follow-up action items Manage office communications and correspondence Prepare and/or run reports with accuracy Organize and maintain filing systems Order office supplies and manage inventory Support finance team with invoice tracking Handle confidential information with discretion Assist with various administrative tasks, including occasional off-site errands such as delivering documents, picking up supplies, or coordinating vendor services. Anticipate needs and proactively address issues before they arise

MINIMUM QUALIFICATIONS

4+ years of experience in HR or payroll administration Proficiency in MS Office (Excel, Word, Outlook); experience with HRIS Strong understanding of payroll regulations and labor laws Excellent organizational and time-management skills Ability to maintain confidentiality and handle sensitive data

PREFERRED QUALIFICATIONS

Bachelor's degree in Human Resources, Business Administration, or related field Experience with Paycor or similar HRIS Knowledge of benefits administration and compliance Strong interpersonal and communication skills Ability to work independently and as part of a team

WORKING CONDITIONS

Typical working conditions at Kitron are indoors, safe, well lit, temperature controlled, low exposure to noxious fumes or offensive odors, clean and sanitary conditions with average light industrial noise. Production areas have machinery with moving parts. Static dissipative smock, and shoes are required. Offices with locking doors, meeting rooms, and common printing areas are well lit, clean, low noise, and temperature controlled with no exposure to noxious fumes or offensive odors.

PHYSICAL DEMANDS

Climate-controlled office setting with occasional electronics manufacturing services production floor. Must be able to sit for extended periods and lift up to 10lbs. with or without reasonable accommodation. Pre-Employment Requirements All offers of employment are contingent upon successful completion of a background check and pre-employment drug screening. These screenings are conducted in accordance with applicable laws and help us maintain a safe and secure workplace. Kitron is committed to the principles of Equal Employment Opportunity (EEO). EEO policies cover all employees and employment programs, management practices and decisions to include recruiting, hiring, promotions, transfers, training and career development, benefits, and separation. All employees and applicants for employment shall be given fair treatment and equal employment opportunity regardless of their race, color, religion, age (40 and over), sex, sexual orientation, gender identity, pregnancy status, national origin, disability, veteran status, genetic information, political affiliation, or other prohibited non-merit factors. Kitron Technologies is committed to the full inclusion of all qualified individuals. In keeping with our commitment, Kitron will take the steps to assure that people with disabilities are provided reasonable accommodations. Accordingly, if reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, please contact Human Resources at 814-467-9779. The employee must be able to perform the essential job duties/functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.