Executive Assistant (Bookkeeping, Invoicing & Payroll) Ready Pro Logistics Hialeah, FL Job Details Full-time $31,200 - $41,600 a year 9 hours ago Benefits Paid training Mileage reimbursement Paid time off Work from home Flexible schedule Qualifications Spanish Executive administrative support English Microsoft Office Office management Full Job Description About Ready Pro Logistics Ready Pro Logistics is a dump truck brokerage serving construction projects across South Florida. We're looking for an organized, trustworthy Executive Assistant to work directly with the owner on both business and personal tasks. Schedule Full-time salaried position, Monday through Saturday, under 40 hours per week. What you'll do Data entry: Enter haul tickets, truck and job information, and customer and hauler records accurately

Bookkeeping:

Record transactions, reconcile accounts, and track expenses in

QuickBooks Invoicing:

Send customer invoices, track payments, and follow up on overdue accounts

Payroll:

Process payroll keep payroll records

Errands:

Handle company errands, such as banking, shipping, office supplies, turning in tickets and appointments Email management: Keep the owner's inbox organized, flag what's urgent, and draft replies

Scheduling:

Manage the calendar, set up meetings and appointments, and send reminders What we're looking for Some experience as an executive or administrative assistant, office manager, or bookkeeper Experience with bookkeeping and payroll Strong Excel skills, including formulas, VLOOKUP/XLOOKUP, pivot tables, sorting and filtering, and building clean reports Proficiency with QuickBooks and Microsoft 365 Fast, accurate data entry and strong attention to detail Discretion with financial, payroll, and personal information Valid driver's license, reliable vehicle, and clean record Self-motivated and dependable Pluses Experience in trucking, hauling, construction, or logistics Bilingual English/Spanish What we offer $31,200-$41,600 annual salary, based on experience Full-time pay for under 40 hours a week Remote work four days a week Mileage reimbursement for errands Direct work with the owner and room to grow with the company To apply , submit your resume through Indeed with a short note about why you're a good fit.

Pay:

$31,200.00 - $41,600.00 per year

Benefits:

Flexible schedule Paid time off Paid training

Work Location:

In person