Executive Assistant

Are you someone who thrives in a team-first environment, loves helping others stay organized, and enjoys keeping a fast-paced office running smoothly? This growing investment-focused firm is looking for an Office Administrator to join a tight-knit administrative team known for being warm, collaborative, and genuinely fun to work with.

This group supports the organization as a team, not in isolated silos — everyone jumps in, helps each other out, and keeps things moving together. If you enjoy variety, problem‑solving, and working with exceptionally kind people, you'll fit right in.

Why You'll Love This RoleA true team environment — no egos, no hierarchy, just supportive coworkersCatered lunches twice a weekMonthly cell phone allowanceCovered parking in Uptown CharlotteOccasional remote FridaysA stable, smaller investment firm known for its great peopleWhat You'll DoPartner with a team of admins to deliver top-tier support across the firmOwn complex travel coordination for busy executives (heavy travel—must love this!)Monitor itineraries, manage last-minute changes, and handle related expensesCoordinate group travel and ensure smooth communication across the admin teamManage calendars, schedule meetings, and anticipate conflicts before they ariseSupport board meeting logistics, off-site meetings, and internal eventsHandle select personal travel arrangements for senior team membersBuild relationships with executives, vendors, and external partnersCoordinate office operations and help manage service providersAssist with long-term projects and take initiative to improve processesMaintain confidentiality and a consistently positive, proactive attitudeOver time, develop a niche area of expertise such as events, tech coordination, philanthropy, or facilities(Nice to have) Help with future office relocation planning — prior experience with building services or vendors is a plus but absolutely not requiredWho You AreA travel‑booking guru — you enjoy it and do it exceptionally wellA natural team player who supports others and jumps in wherever neededPolished, professional, and great with communication at every levelComfortable multitasking and navigating shifting prioritiesOrganized, proactive, and resourcefulAble to handle confidential information with the utmost discretionSomeone who loves a friendly workplace and contributing to great team culture