Type:

full-time

Job Description:

Role Details:

Title

Executive Operations Administrator Salary Range
$70,000
$90,000 annual, based on experience Start Dat e
Flexible and prioritizing the right fit over a fast start Reports To
Co-Founder Location
Hybrid, based in Denver with remote flexibility. Limited travel to other office or project sites as required. Schedule
7:00 AM Mountain Time start each day.

The role is hybrid, with some days beginning remotely and others in the office depending on the Co-Founder's schedule and business needs. When an in-office presence is needed, the expectation may be to transition to the office after beginning the day remotely. Occasional availability outside core hours may be required for travel or time-sensitive matters.

Company Background:

The hiring company is a rapidly growing commercial general contractor headquartered in the Denver area with additional offices serving nearby mountain regions. The company's portfolio includes healthcare, commercial, education, and public works projects. This team is entrepreneurial, growth-oriented, and highly relationship-driven, offering an opportunity to work closely with senior leadership in a fast-paced environment.

Role Summary:

This role exists to protect and multiply Co-Founder's time. This is primarily an executive operations role supporting a company leader, with a smaller component of personal administrative support and support for two investment entities. The right person operates with discretion, anticipates needs before being asked, and takes full ownership of the Co-Founder's calendar, travel, and commitments, while keeping internal and external partners organized and ensuring communication is clear, timely, and effective.

Core Responsibilities:

Calendar Management Own and manage work calendar (Outlook/Microsoft 365) end-to-end: scheduling, rescheduling, conflict resolution, and daily/weekly agenda prep Manage personal calendar and merge it with the work calendar into a single, coherent daily view Build in buffer time, travel time, and prep time around meetings, not just the meetings themselves Send a daily or day-before summary of the schedule ahead of the 7:00 AM start Coordinate scheduling across leadership as needed for recurring meetings Travel Coordination Book and manage all business and personal travel: flights, hotels, ground transportation, dining reservations Build complete itineraries and keep them updated in real time when plans change Handle travel for client/guest trips (e.g., golf outings, site visits) Coordinate vehicle logistics when traveling, including rental vehicles, drivers, parking, and other transportation needs as required Use the company expense card for travel-related bookings within approved parameters; flag anything outside normal range before booking Communications Send calendar invites and confirmations Confirm meeting logistics with internal and external parties Draft (but not send) email responses when requested No independent inbox management expected Financial & Expense Administration Process expense reports and reconcile company expenses monthly Handle payments for travel, appointments, and reservations using the company card within set limits Maintain organized records/receipts for accounting handoff Personal Administrative Support (Light Touch) Book personal travel, restaurant reservations, and appointments Source and order gifts for family, staff, and clients as directed Light coordination with family schedule only where it intersects with shared plans (e.g., travel, events) Maintain an complete a simple running list of personal to-dos and deadlines Cross-Entity & Project Support Provide administrative support for two other investment entities, as directed, and for the same co-owner: scheduling, filing, correspondence coordination Assist with meeting prep: pulling together materials, agendas, and follow-up notes for key meetings across all three entities Maintain organized digital filing (Point/OneDrive) for documents across the company

Ideal Candidate:

3+ years supporting a senior executive, founder, or principal in a high-growth or entrepreneurial environment Bachelor's degree preferred; equivalent professional experience in executive or personal support can be considered in lieu of a degree Proficient in Microsoft 365 (Outlook, Teams, OneDrive/Point) Early riser, reliable, and comfortable with a 7:00 AM start, with the expectation that the early start generally allows for an earlier finish rather than extending the workday into the late afternoon or evening Technology-forward and efficient using AI tools High discretion. Will be exposed to confidential business and personal information across three entities Strong written communication and meticulous attention to detail Comfortable managing ambiguity in a fast-moving, first-time-EA relationship, while asking clarifying questions rather than guessing Construction, real estate, or investment industry exposure a plus but not required Comfortable working in a startup, entrepreneurial, or fast-growth environment; experience in finance or investment-related businesses is also a plus What Success Looks Like In The First 90

Days:

Full ownership of calendar management across work and personal, with reliable scheduling and no preventable missed or double-booked meetings Travel booked accurately and proactively, with itineraries delivered at least one week ahead where possible Expense reporting and card reconciliation running on a predictable monthly cadence A simple system in place for tracking priorities and approximate time allocation across the three entities Co-Founder spending measurably less time on scheduling, travel logistics, and expense administration

Recruiting Process:

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