Executive Assistant

About Us Solar Landscape is the leading commercial rooftop solar developer in the U.S. Only 4% of commercial rooftops host solar today — we're changing that, fast. Commercial rooftop solar is the fastest, smartest way to build new clean power — delivering megawatts of generation in months, not years, and powering America's energy and future right where it's needed most. By turning rooftops into local power plants, we're reshaping how — and how fast — energy gets built in the U.S. Recognized as the #1 Distributed Generation Developer by New Project Media, the #1 National Commercial Rooftop Solar Developer by Solar Power World, and winner of the U.S. Department of Energy's Grand Prize for Clean Energy, Solar Landscape is defining the future of energy generation in America. Headquartered in Asbury Park, New Jersey, Solar Landscape has offices in Chicago, Baltimore, and New York City and operates in over a dozen states nationwide. We move fast, solve hard problems, and take our work seriously — but never ourselves. We value clear thinking, accountability, and execution. At the same time, we're collaborative by default, and believe the best work happens when people enjoy working together. Our team is made up of smart, grounded people who show up for each other — whether that's troubleshooting a system design or catching up over lunch. If you're looking to do meaningful work in a high-performance environment — and be part of the team reshaping how energy gets built in the U.S. — we'd love to meet you. About The Role We are looking for a proactive and ambitious Executive Assistant to join our NYC office and play a critical role in supporting our leadership team. The ideal candidate will be highly organized, resourceful, and adept at managing diverse administrative and executive responsibilities. This role requires exceptional communication skills, a keen sense of discretion, and the capacity to excel in a dynamic and rapidly changing setting. The Executive Assistant will report to an EVP, primarily supporting three senior executives while also extending support to additional Business Development leaders.

Responsibilities:

Calendar & Priority Management:

Manage calendars for Business Development leaders, prioritizing high-impact meetings, client interactions, and internal alignment

Team Coordination & Communication:

Act as a central point of coordination across the Business Development team and cross-functional partners, ensuring clear communication and follow-through

Travel Coordination:

Coordinate travel arrangements, including flights, accommodations, and logistics, aligned with team schedules and priorities

Scheduling & Meeting Execution:

Organize internal and external meetings, including client meetings and team sessions

Document Coordination:

Track key documents, approvals, and signatures in partnership with internal teams (e.g., legal), ensuring timely execution

Project Support:

Provide administrative support for Business Development initiatives, as needed

Expense Management:

Process expenses in a timely and accurate manner

Office Management :

Own day-to-day operations of the NYC office and assist in maintaining a well-organized and efficient office environment, including ordering supplies and overseeing office equipment

Ad Hoc Support:

Assist with additional tasks and priorities as they arise across the Business Development team

Qualifications:

2+ years of experience in an administrative or executive support role Exceptional organizational and time management skills with strong attention to detail Experience managing competing priorities Strong written and verbal communication skills High level of discretion, judgment, and integrity Proactive, resourceful, and solutions-oriented mindset Proficiency in Microsoft Office (Outlook, Excel, PowerPoint) Experience supporting multiple executives or a growing team is a strong plus NYC-based role requiring 4 days per week in-office, with occasional travel to the Asbury Park headquarters (via company-provided Thursday shuttle) to support senior Business Development leadership

Benefits and Perks:

We offer competitive compensation and benefits designed to support you inside and outside of work: Training / Professional development opportunities 401(k) with 4% company match Summer Fridays Flexible remote/hybrid work options Paid parental leave Team lunches, events, and stocked kitchens Modern, collaborative office spaces in Asbury Park, New York City, Boston, Chicago, and Baltimore Medical, dental, and vision coverage Company-paid life and long-term disability insurance Salary will vary depending on your location and job-related skills and experience. This is an incentive-based position with the potential to earn more. For part-time roles, your compensation will be adjusted to reflect your hours. Benefits and Perks We offer competitive compensation and benefits designed to support you inside and outside of work: Training / Professional development opportunities 401(k) with 4% company match Summer Fridays Flexible remote/hybrid work options Paid parental leave Team lunches, events, and stocked kitchens Modern, collaborative office spaces in Asbury Park, New York City, Boston, Chicago, and Baltimore Medical, dental, and vision coverage Company-paid life and long-term disability insurance We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.