Executive Assistant

Executive Assistant Salem, VA Job Details Full-time 1 day ago Benefits Paid holidays Parental leave Qualifications Executive administrative support English Mid-level Organizational skills Appointment scheduling Leadership Communication skills Full Job Description About the Role We are looking for an Executive Assistant to provide structured administrative and secretarial support while helping maintain clear communication and operational organization across multiple client engagements. This role supports international clients and internal coordination routines, requiring strong organizational skills, professional communication, and operational reliability. This is not an observational role. You will operate with real responsibility, helping maintain administrative structure, communication clarity, and service quality across ongoing engagements. You will work directly with the Head of Administration, supporting coordination routines, client communication, and internal organization processes. While most work is performed remotely, being based in Florianópolis allows occasional in-person alignment meetings when needed, helping resolve matters more efficiently. Key Responsibilities Provide administrative and secretarial support across multiple client engagements Communicate directly with international (English-speaking) clients Coordinate scheduling, follow-ups, and orgaanization of ongoing requests Support weekly reports and administrative coordination routines Help maintain clarity, structure, and organization across client workstreams Assist with documentation, task tracking, and operational follow-ups Support communication flow between internal leadership and clients Help ensure consistency and quality across administrative processes Requirements Must have: Intermediate to advanced English Strong written and verbal communication skills High level of organization and attention to detail Professional maturity and reliability Availability for 40 hours per week Based in Florianópolis Nice to have: Previous experience in executive assistance, administration, or client support Experience working with international clients Experience coordinating schedules, documentation, or reports Experience working in structured or corporate environments This role offers Direct exposure to international client coordination Practical experience in structured administrative operations Professional development through real responsibility and client interaction Close collaboration with leadership Experience working within a multinational environment This is a trust-based, long-term role, designed to grow over time. We value reliability, clarity, and consistency — not urgency-driven or ad-hoc work. How to Apply Send an email to with your resume with the subject: "[Application] position's name - your name" and the information below: Link to your LinkedIn and GitHub profiles. Link to projects from your portfolio and articles you have written. Describe the most challenging project from your career so far. Please be clear about your English level. The process will be fully online. We would love to see any portfolio you might have. LinkedIn or any other public profiles you might have would be appreciated. We'll evaluate your submission and get back to you. The Process Our hiring process consists of the following steps: A Pre-Interview Guide, through email; An interview, through telephone or video chat; Online logic and personality tests; A live online challenge with one of our team members. The whole hiring process is in English. Working at Brick Abode About Brick Abode Brick Abode is not just a technology company; it is a high-performance environment that operates at the intersection of engineering, business, and international collaboration. We work with global partners who demand structured execution, accountability, and long-term strategic thinking. While our core is technological excellence, every function inside Brick Abode — technical or non-technical — is expected to operate with the same level of rigor, ownership, and professional maturity. At our core, we believe in empowering our people through responsibility. We provide autonomy not as a benefit, but as a standard — expecting clarity, discipline, and measurable impact in return. Our team members are encouraged to understand the broader business context and contribute beyond task execution. Our multinational team spans Brazil and the United States, collaborating primarily in English and operating under global standards of professionalism. Benefits Work with international clients Opportunity for growing as a leader Speak in English with your coworkers 2 weeks of vacation per year National holidays Paid marital and parental leave USD 50/month for courses, books, or certifications Home-office equipment reimbursement Remote work Attractive salary Working with a company that cares about our people and their personal growth