Job Description
Executive Assistant Birdies Golf Lounge Dallas, TX Job Details Full-time From $60,000 a year 9 hours ago Benefits Dental insurance Vision insurance Flexible schedule Qualifications Vendor relationship building Google Workspace Executive administrative support Attention to detail Project task coordination Managing projects Productivity software Project leadership Technical Proficiency Negotiation Time management Full Job Description Executive Assistant to the
Owner Location:
Hybrid (Dallas, TX) Company:
Birdies Golf Lounge Employment Type:
Full-Time About Birdies Golf Lounge Birdies Golf Lounge is a premium indoor golf, hospitality, and entertainment venue focused on delivering exceptional guest experiences. We are seeking a highly capable, resourceful, and proactive Executive Assistant to serve as a strategic right hand to the Owner. This is not a traditional administrative role. We are looking for someone who can think critically, solve problems independently, anticipate needs before they arise, and help drive operational excellence across multiple areas of the business. Position Overview The Executive Assistant will act as a trusted partner to the Owner, helping manage daily priorities, communications, projects, scheduling, vendor relationships, and business initiatives. The ideal candidate is exceptionally organized, highly adaptable, and thrives in a fast-paced entrepreneurial environment. You will serve as a second set of eyes on the business, helping identify opportunities, solve problems, and ensure important details never fall through the cracks. Key ResponsibilitiesExecutive Support Manage and coordinate the Owner's calendar, meetings, appointments, and travel arrangements. Prioritize competing demands and proactively adjust schedules when necessary. Draft, organize, and manage email communications and correspondence. Prepare meeting agendas, notes, action items, and follow-ups. Act as a gatekeeper and point of contact when appropriate. Business Operations Assist with operational projects and company initiatives. Identify inefficiencies and recommend solutions. Track tasks, deadlines, and priorities across multiple departments. Maintain organizational systems, documents, and records. Conduct research and provide recommendations for business decisions. Vendor & Partner Management Coordinate with vendors, contractors, suppliers, and service providers. Obtain quotes, negotiate logistics, and manage follow-through. Ensure vendor communication is professional, timely, and organized. Administrative & Personal Support Run business-related and occasional personal errands. Assist with reservations, appointments, purchases, and special projects. Handle miscellaneous requests and challenges with professionalism and discretion. Marketing & Growth Support Assist with marketing initiatives and promotional campaigns. Help monitor social media, partnerships, and community outreach opportunities. Provide insights and recommendations on customer experience, branding, and business growth opportunities. Support event planning, sponsorships, and strategic partnerships. Problem Solving & Project Management Anticipate issues before they become problems. Gather information, infer likely solutions, and execute independently when appropriate. Course-correct projects when priorities shift. Bring solutions, not just problems. QualificationsRequired Minimum 3+ years of Executive Assistant experience supporting an owner, founder, executive, or senior leadership team. Exceptional organizational and time management skills. Strong written and verbal communication skills. Demonstrated ability to problem-solve independently. High level of professionalism, discretion, and confidentiality. Proficiency with Google Workspace, Microsoft Office, and common business software. Ability to manage multiple projects simultaneously. Reliable transportation for errands and off-site responsibilities. Preferred Experience working in hospitality, entertainment, events, retail, or small business environments. Marketing, social media, or business development experience. Project management experience. Entrepreneurial mindset and strong business acumen. Ideal Candidate Traits We're looking for someone who is: Extremely organized and detail-oriented Resourceful and self-sufficient Proactive rather than reactive Comfortable making decisions and taking initiative A strong communicator Adaptable and flexible Tech-savvy and quick to learn Professional and trustworthy A "jack of all trades" who enjoys variety Capable of being a true second-in-command and strategic partner Why Join Birdies Golf Lounge? This is an opportunity to work directly alongside the Owner and have a meaningful impact on a growing business. You'll gain exposure to operations, marketing, hospitality, events, business strategy, partnerships, and entrepreneurship while helping shape the future growth of the company. If you're someone who loves solving problems, staying organized, and making things happen, we'd love to hear from you. Pay:
From $60,000.00 per year Benefits:
Dental insurance Flexible schedule Vision insurance Work Location:
Hybrid remote in Dallas, TX 75219
