Executive Assistant & Real Estate Operations Coordinator The Mariel G. Weiss Team at Keller Williams Wilmington, NC Job Details Part-time | Full-time $48,000 - $55,000 a year 1 day ago Benefits 401(k) Paid time off Qualifications Customer communication Teamwork Executive administrative support Employee relationship building Real Estate License Attention to detail CRM system proficiency Productivity software Achieving project delivery timelines Technical Proficiency Time management Full Job Description Executive Assistant & Real Estate Operations Coordinator The Mariel G. Weiss Team at

Keller Williams Location:

Wilmington, NC (Hybrid Flexibility)

Job Type:

Full-Time Estimated Annual Compensation:

$55,000+ (Base Salary + Transaction Bonuses)

Schedule:

Monday-Friday, 9:00 AM-5:00 PM Are You an Organized, Tech-Savvy Problem Solver Who Loves Helping Others Succeed? The Mariel G. Weiss Team at Keller Williams is looking for an exceptional Executive Assistant & Real Estate Operations Coordinator to join our growing real estate team serving southeastern Pennsylvania and coastal North Carolina. We're looking for someone who thrives on organization, enjoys building relationships, embraces technology and AI, and takes pride in getting things done. This is more than a traditional administrative position. You'll work directly with an experienced real estate team leader, become an essential part of daily operations, and have the opportunity to grow into greater operational responsibility as the business continues to expand. If you're the person who sees what needs to be done, takes initiative, solves problems, and follows through without constant reminders, we want to meet you! What You'll Be DoingExecutive & Administrative Support Manage calendars, appointments, meetings, scheduling, and follow-up commitments. Organize priorities, track projects, and ensure deadlines are met. Assist with correspondence, travel arrangements, and administrative projects. Support recruiting coordination, interview scheduling, and onboarding logistics. Anticipate needs and help the team leader focus on business growth and client relationships. Real Estate Team & Agent Support Build strong working relationships with agents and team members in Pennsylvania and North Carolina. Assist agents with administrative needs and everyday challenges. Monitor CRM tasks, provide reminders, and identify follow-up gaps. Help maintain consistent communication and a supportive team environment. Assist with transaction paperwork and client care within permitted administrative responsibilities. Technology, CRM & AI Become our team's Follow Up Boss CRM expert , maintaining accurate data and organized workflows. Help improve administrative systems, processes, and team efficiency. Coordinate and monitor our AI assistant and automated workflows to ensure tasks are completed accurately. Work with Google Workspace, Excel, BombBomb, Zillow, Realtor.com, and other real estate technology platforms. Troubleshoot routine technology challenges and identify opportunities to streamline operations. Marketing & Event Coordination Help execute established marketing plans and campaigns. Prepare and distribute approved client newsletters and agent communications. Coordinate social media scheduling and verify content publication. Plan and execute client appreciation and team events in Pennsylvania and North Carolina. Coordinate marketing vendors, direct-mail campaigns, and printed materials. Maintain marketing calendars and ensure deadlines and deliverables stay on track. Office Operations & Client Care Coordinate the day-to-day administrative needs of our Wilmington office. Maintain organized documents, records, checklists, and systems. Assist with client communication, transaction paperwork, and closing-related administrative tasks. Support office supplies, vendors, and approved purchasing. Assist with special projects and business growth initiatives. What We're Looking ForRequired Qualifications Previous experience working in the real estate industry

REQUIRED.

Exceptional organizational and time-management skills. Strong written and verbal communication. Proficiency with computers, spreadsheets, CRMs, and digital technology. Ability to manage multiple priorities and meet deadlines. Strong attention to detail and dependable follow-through. Ability to work independently while collaborating with a team. Professionalism, discretion, and sound judgment. Willingness to travel occasionally for business needs. Our Ideal Candidate Takes ownership of assigned responsibilities and finishes what they start. Anticipates needs and takes initiative without constant direction. Enjoys solving problems and finding better ways to do things. Is comfortable learning new technology, including AI tools. Genuinely enjoys supporting others and building strong relationships. Communicates clearly and proactively. Thrives in a fast-paced environment with changing priorities. Can balance multiple personalities, deadlines, and projects. Wants to grow professionally and contribute to a successful team. Preferred Qualifications Experience with Follow Up Boss or a similar real estate CRM. Experience with real estate marketing or transaction coordination. Strong Excel or Google Sheets skills. Familiarity with AI tools and automation. Active real estate license (helpful but not required). This is an administrative position, not a real estate sales position. Any licensing arrangement will be coordinated with Keller Williams and the team leader.

Compensation & BenefitsEstimated Annual Compensation:

$55,000+ Our compensation structure combines a dependable base salary with opportunities to earn additional income based on team production and business growth.

Base Salary:

$48,000 annually Plus Bonuses paid on every team closing, for referring business or agents to the team, and other opportunities target income in the $55,000-60,000 range anually. Benefits & Perks 10 days of annual paid time off, subject to team policy. Eligibility for discretionary employer 401(k) contributions after 90 days, subject to plan terms. Company-provided computer and phone. Approved business travel expenses covered. Hybrid work flexibility based on business needs. Professional development and long-term growth opportunities. Direct collaboration with an experienced real estate team leader. Employer-provided health insurance is not currently offered. Work Location & Schedule This position is based in Wilmington, North Carolina , with flexibility to work remotely when appropriate. This is not a fully remote position. Regular working hours are Monday through Friday, 9:00 AM-5:00 PM. Occasional planned evening or weekend events, business travel, and genuine emergencies may require additional flexibility. Travel may include visits to our Pennsylvania operations, industry events, and professional development opportunities. Your Opportunity to Grow We're looking for someone who wants to build a long-term career and become an integral part of our team's success. Initially, the focus will be on mastering executive support, team coordination, technology, marketing execution, and administrative processes. As your knowledge, capabilities, and judgment develop, there may be opportunities to take on greater responsibility, lead approved projects, and potentially grow into an operational partnership with the team leader. Advancement is based on demonstrated performance and business needs, rather than an automatic promotion. About The Mariel G. Weiss Team The Mariel G. Weiss Team at Keller Williams is a relationship-driven real estate team serving southeastern Pennsylvania and coastal North Carolina. We believe exceptional real estate service starts with exceptional people, strong communication, proactive problem-solving, and a commitment to doing what we say we're going to do.

Our mission is simple:

We create advocates for life by consistently executing a proven process. We're passionate about supporting our agents, empowering our clients, embracing innovation, and continuously improving how we serve others. Learn more at www.marielsells.com . How to Apply Please submit your resume along with a brief introduction sharing: Your previous real estate experience. The technology and systems you're most comfortable using. Why you believe you'd be a great fit for our team. We're looking for someone who wants more than just a job—someone excited to become a valued part of our team and grow with us! The Mariel G. Weiss Team at Keller Williams is committed to equal employment opportunity.

Pay:

$48,000.00 - $55,000.00 per year

Benefits:

401(k)

Work Location:

Hybrid remote in Wilmington, NC 28405